Executive Assistant

Technip Energies Abu Dhabi; Tees Valley; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading engineering firm in Tees Valley is seeking an Executive Assistant to support the Senior Leadership group in a dynamic construction environment. The successful candidate will manage schedules, coordinate communication, and handle key project documentation. Ideal applicants will have proven experience in executive roles, excellent organisational skills, and proficiency in Microsoft Office Suite. The role requires the ability to work under pressure and maintain confidentiality.

Qualifications

• Proven experience in executive-level administrative roles, preferably in construction, engineering, or energy projects.
• Ability to work under pressure and handle confidential matters.
• Knowledge of industry regulations is an advantage.

Responsibilities

• Manage schedules, coordinate meetings, prepare agendas, and ensure timely follow-ups.
• Act as a liaison between the Construction Director and stakeholders.
• Assist in tracking project milestones and compiling reports.
• Handle confidential information and maintain project records.
• Organise travel arrangements and site visits.
• Support budget tracking and expense reporting.
• Research and present information to aid decision-making.
• Ensure adherence to health and safety policies.

Skills

Executive-level administrative experience

Organisational abilities

Problem-solving skills

Excellent communication

Proficiency in Microsoft Office

Knowledge of construction processes

Tools

Microsoft Office Suite

Project management tools

Document control systems

Job description

JOB DESCRIPTION

Technip Energies is a world-leading engineering and technology player. We bring our clients game-changing projects to life and are committed to enhancing their performance. Our expertise includes a full range of design and project development services, from early engagement to delivery.

Technip Energies and their partners were awarded an Engineering, Procurement, and Construction (EPC) contract for the worlds first commercial scale gas-fired power station with carbon capture. The construction site is located in the Tees Valley in the North-East of England.

We are currently seeking an Executive Assistant to work alongside the Senior Leadership group and the rest of the team in the North-East of England.

The successful candidate will be site-based once the site offices are established but will work from our temporary offices in Middlesbrough until then.

Your mission

Role Overview:

The Executive Assistant will provide high-level administrative and strategic support to the Senior Management Team, ensuring smooth day-to-day operations and facilitating effective decision-making. This role requires exceptional organisational skills, discretion, and the ability to manage a fast-paced workload in a dynamic construction environment.

Key Responsibilities

• Administrative Support: Manage schedules, coordinate meetings, prepare agendas, and ensure timely follow-ups.
• Communication & Coordination: Act as a liaison between the Construction Director and internal/external stakeholders, including contractors, suppliers, and project teams.
• Project Assistance: Assist in tracking key project milestones, compiling reports, and ensuring documentation accuracy.
• Document & Data Management: Handle confidential information, draft correspondence, and maintain project records.
• Travel & Logistics: Organise travel arrangements, site visits, and events as needed.
• Financial & Resource Oversight: Support budget tracking, expense reporting, and procurement processes.
• Problem-Solving & Decision Support: Research, analyse, and present relevant information to aid decision‑making.
• Compliance & Safety Awareness: Ensure adherence to industry regulations, health and safety policies, and company standards.

Key Qualifications & Skills

• Proven experience in executive-level administrative roles, preferably in construction, engineering, or energy projects.
• Strong organisational, problem‑solving, and multitasking abilities.
• Excellent communication and interpersonal skills with the ability to liaise across multiple stakeholders.
• Proficiency in Microsoft Office Suite, project management tools, and document control systems.
• Ability to work under pressure, handle confidential matters, and anticipate executive needs.
• Knowledge of construction processes, site operations, and industry regulations is an advantage.

Requirements

In addition to your professional background, you know and enjoy working on complex projects. You have a creative and curious mind and enjoy teamwork. You want to work in an international environment and can work in diverse organisations.

You have excellent interpersonal skills and a strong sense of service, quality, and confidentiality. You are rigorous, proactive and punctual. You enjoy learning and finding solutions to new situations.

Applicants must have the right to work in the United Kingdom.

We invite you to learn more about our company by visiting www.technipenergies.com and follow us on LinkedIn for company updates.

As an equal opportunity employer Technip Energies considers only qualified applicants without regard to colour, age, race, ethnicity, sexual orientation, gender expression, disability, national origin, veteran or marital status.

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