Executive Assistant

PROSPECTUS; Redhill; On-site; GBP 28,000 - 35,000; Full time

Job summary

A vibrant charity organization in Redhill seeks an Executive Assistant to support the CEO. The role involves managing a complex schedule, preparing meeting materials, arranging travel, and acting as a contact point for stakeholders. The ideal candidate will possess excellent project management and organizational skills, alongside proficiency in Microsoft Office. This is a full-time position based on-site five days a week with a commitment to inclusivity in applications.

Qualifications

• Excellent project management and organisational skills required.
• Good understanding of Microsoft Office applications.
• Ability to communicate effectively at all levels.

Responsibilities

• Coordinate the CEO's complex schedule.
• Prepare agendas and take accurate minutes for meetings.
• Organise business travel arrangements for the CEO.
• Act as the first point of contact for the CEO.
• Draft and manage correspondence, reports, and presentations.
• Manage confidential information with discretion.
• Undertake research and prepare briefing materials.
• Support planning and delivery of organisational events.
• Assist with Community Fundraising and Challenge Events.

Skills

Project management

Organisational skills

Effective communication

Microsoft Office proficiency

Job description

Prospectus is delighted to be supporting a vibrant, frontline focussed charity working hard in the community with the search for an Executive Assistant.

The Executive Assistant to the CEO will be joining a central services team in a crucial role. The post holder will provide comprehensive support and ensure the smooth running of the executive office.

Excellent project management and organisational skills is a must, along with good understanding of Microsoft office applications and the ability to communicate effectively at all levels.

Working Hours: 35 hours per week, 9:00-17:00, Monday to Friday with some flexibility required. The role will be based on site 5 days per week.

Key responsibilities:

• Coordinate the CEO's complex schedule
• Prepare agendas and take accurate minutes for Board, committee, and senior leadership meetings along with other grouping as necessary
• To organise all business travel arrangements for the CEO (and SLT members, where requested by the CEO)
• Act as the first point of contact for the CEO with internal and external stakeholders.
• Draft, prepare, and handle correspondence, reports, presentations, and other documents, maintaining accuracy and quality standards
• Manage confidential information with the utmost discretion and integrity
• Undertake research and prepare briefing materials for strategic initiatives
• Support the CEO in planning and delivering organisational events (AGM, VIP visits, project launches and training events)
• Assist with the coordination and delivery of our annual programme of Community Fundraising and Challenge Events
• Develop links with corporate businesses

At Prospectus, we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status, or pregnancy/maternity.