Executive Assistant

Salesforce Ben; Portsmouth; Hybrid; GBP 30,000 - 35,000; Full time

Job summary

A leading B2B media company is seeking an Executive Assistant to support the CEO. This role involves managing the CEO's calendar, handling communications, and assisting with various projects. Candidates should have 3+ years of experience in similar roles, strong organisational and communication skills, and a proficiency in the Google Suite. The position offers hybrid working options and competitive benefits including health insurance and a quarterly bonus.

Benefits

Quarterly bonus

Vitality health insurance

All equipment provided

4 volunteer days per year

Flexible working policy

Regular team activities and socials

Annual desk budget

Qualifications

• Proven experience in administrative roles, ideally 3+ years supporting senior executives.
• Exceptional organisational skills essential.
• Excellent written and verbal communication skills required.

Responsibilities

• Organise and manage the CEO's calendar, including scheduling meetings.
• Screen and respond to emails, handling communications.
• Prepare agendas and take minutes in meetings.

Skills

Organisational skills

Time management

Written communication

Verbal communication

Proficiency in Google Suite

Familiarity with Asana and Slack

Research skills

Professionalism

Flexibility

Job description

Overview

Salary: £30-35k (per annum)

Location: Hybrid, London or Portsmouth-based.

If Portsmouth-based, the successful candidate would need to be willing to travel to our London office every 2 weeks.

Join one of the fastest-growing B2B media companies in the UK!

Salesforce Ben is the go-to media hub for Salesforce professionals worldwide, and we're seeking an energetic and ambitious Executive Assistant to the CEO to join the team as we continue to scale.

Over the past 11 years, Salesforce Ben has grown into a media powerhouse in the Salesforce ecosystem, engaging millions of Salesforce professionals every month with fresh content, industry insights, and events. With a vibrant culture driven by passion, creativity, innovation, and growth, we're revolutionising the way technology professionals interact with content.

We are looking for a proactive and professional Executive Assistant, who will support the CEO in his day-to-day work. You will be responsible for helping to boost productivity, ensure a high level of organisation and ensure they can operate at a strategic level. Amongst other things, we're looking for someone who can coordinate the CEO's calendar, support meetings, and assist with special projects. This role will involve liaising between internal team members, as well as external community members so exceptional communication skills are a must.

Salesforce Ben is a bootstrapped company with over 35 employees located around Europe, and an office based in Shoreditch, London. As we have no investors, we focus on sustainable, long-lasting growth and company fundamentals, ensuring the well-being and professional growth of our employees.

Responsibilities

• Calendar and schedule management: Organise and manage the CEO's calendar, including scheduling meetings, appointments, events and calls.
• Communication and correspondence: Screen and respond to emails, and handle other communications.
• Meetings: Preparing agendas and presentations. Taking minutes, distributing notes and tracking action items
• Document and report preparation: Draft emails, presentations, and other corporate documents.
• Liaison and coordination: Serve as a liaison between the CEO and team members.
• Project assistance: Assist with projects and ad-hoc tasks as needed.
• Music Industry: Experience working in the music industry is a bonus, due to a new exciting project in the club/rave culture space.
• Research: Conduct research and report back to the CEO with findings.
• Travel coordination: Arrange all aspects of travel, such as flights, accommodation, and transportation.
• One-off meetings and events: Arrange and coordinate meetings, interviews, podcasts appearances etc with external people from the Salesforce community.
• Other support: Running occasional personal errands to support with work-life balance.

Requirements

Required

• Proven experience in administrative roles, ideally 3+ years supporting senior executives
• Exceptional organisational skills
• Time management
• Excellent written and verbal communication skills
• Proficiency in the Google Suite.
• Familiarity with project management and collaboration tools such as Asana and Slack.
• Strong writing, editing and formatting skills for reports, documents and presentations.
• Skilled in preparing itineraries, booking travel across time zones and coordinating meetings
• Professionalism: Maintain a high level of professionalism and strong interpersonal skills
• The ability to be flexible in a fast-paced environment.

Desirable

• Experience working in the music industry.

Benefits

• Quarterly bonus
• Vitality health insurance
• All equipment provided
• 4 volunteer days per year
• Flexible working policy, with the potential to work abroad
• Regular team activities and socials
• Annual desk budget