Executive Assistant

CBSbutler; Oxford; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading professional services firm in Oxford is seeking an experienced Personal Assistant/Executive Assistant to support their CEO and Senior Management Team. The ideal candidate will have extensive experience in a similar role, ideally within accountancy or law, with a focus on managing diaries, scheduling meetings, and project management. Strong communication skills and attention to detail are essential for this collaborative role.

Qualifications

• Experience as a Personal/Executive Assistant in a professional services environment.
• Proven support experience for C-Suite, Partners, or Directors.
• Strong IT skills and ability to learn new systems quickly.

Responsibilities

• Provide high-level administrative support to the CEO and senior leaders.
• Coordinate meeting scheduling and materials.
• Maintain filing system and manage travel arrangements.

Skills

Diary and inbox management

Communication skills

IT skills (Microsoft Office Suite)

Attention to detail

Project management

Job description

We have a fantastic Personal Assistant/ Executive Assistant opportunity working with a leading professional services firm in Oxford.

You will support their CEO and the wider Senior Management Team.

If you have experience as a Personal/ Executive Assistant within a professional services or law firm, operating at a C‑Suite, Partner or Director level, we would love to hear from you.

What You’ll Do

As a key member of the team, you will provide high-level administrative support to the CEO and senior leaders, managing diaries, preparing documents, coordinating meetings, and handling confidential information with discretion.

You’ll work closely with internal stakeholders and play an important role in supporting the smooth running of the firm's operations.

Responsibilities include:

• Diary and inbox management
• Meeting scheduling and co‑ordination of meeting materials
• Minute taking and drafting of reports, meeting packs and presentations
• Travel co‑ordination
• Filing system maintenance
• Acting as first point of contact for internal and external stakeholders
• Project management support

About You

We’d love to hear from you if you have:

• Worked as a Personal / Executive Assistant, ideally within an accountancy, law firm or consultancy environment
• Proven experience supporting C‑Suite, Partners, or Directors
• Strong IT skills (Microsoft Office Suite) and the ability to learn new systems quickly
• Excellent communication skills, attention to detail and discretion
• A team player attitude with confidence to work independently

In exchange you can expect to work amongst talented professionals in a highly collaborative and supportive environment.