Executive Assistant

Atom bank; Newcastle upon Tyne; Híbrido; GBP 27.000 - 33.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Discretionary cash bonus

Generous pension scheme

Private Medical Insurance

Health Cash Plan

Life Insurance

Critical illness cover

EV Scheme

£200 All about me fund

Hybrid working

Descripción de la vacante

Atom bank in Newcastle is seeking an Executive Assistant to work directly with the Company Secretary and senior leadership. You will manage complex calendars, travel, board meeting logistics, and confidential governance tasks in a fast-paced, highly discreet environment.

The role requires high EQ, meticulous organisation and comfort coordinating across domestic and international schedules. You’ll be the first point of contact for internal and external stakeholders while keeping sensitive

Formación

• Practical background in executive assistant, secretarial, or senior corporate support roles.
• Excellent organisational skills with ability to adapt to last-minute changes.
• Able to handle highly sensitive information with discretion.
• Attention to detail across expense management and meeting packs.
• Comfort liaising with senior executives and external partners.

Responsabilidades

• Provide proactive administrative support to CEO, Chairman, Board and Executive team.
• Manage complex domestic and international travel, daily routines, and conflicting schedules.
• Schedule and organize Board and Executive Committee meetings; prepare agendas and minutes.
• Support Company Secretary with governance duties and document coordination across groups.
• Serve as first point of contact for internal/external stakeholders, handling sensitive correspondence.

Conocimientos

Executive support

Diary management

Travel coordination

Board governance

confidential handling

Herramientas

Microsoft Office

Google Workspace

Descripción del empleo

We’re Atom bank

The bank that’s on a mission to make finance faster, simpler and way more human.

We’ve ditched the stuffy banking model to build something that actually works for our customers, whenever and wherever they need us.To make this happen, we’re looking for like-minded people who can help us reach our goals and think differently.

If you’re ready to build the future of banking, we’d love to meet you.

We really value in-person collaboration and this role requires a minimum of 2 days a week at our Newcastle HQ.

What will your 'typical' day look like? Different that’s for sure...:

Sitting within our People Experience department, the Corporate Services team acts as the "front of house" face of our business, providing seamless support to the Chairman, CEO, wider Board, and Executive Committee.

As an Executive Assistant, you will work directly alongside the Company Secretary to keep senior management’s daily routines and the broader corporate governance rhythm running like clockwork. From complex diary and travel coordination to Board meeting logistics, this role requires high EQ, mental agility, meticulous organisation, and absolute discretion.

What you’ll be doing:

• Executive & Leadership Support: Provide proactive administrative support to the CEO, Chairman, Board, and Executive team - managing complex domestic and international travel, daily routines, and conflicting schedule demands.
• Board & Governance Coordination: Schedule and organise Board and Executive Committee meetings (onsite, offsite, and hybrid), collating agendas, distributing meeting packs, and taking accurate minutes when required.
• Company Secretariat Assistance: Support the Company Secretary with corporate governance duties, including coordinating document signatures across group companies, collating shareholder updates, and supporting AGM/general meeting logistics.
• Stakeholder Liaison: Act as a professional first point of contact for internal and external stakeholders, handling sensitive correspondence, calls, and visitors with diplomacy and tact.
• Corporate & Office Administration: Manage Corporate Services team admin - raising purchase orders, processing invoices, managing deliveries/post, and maintaining highly confidential filing systems

What do we need from you?

• Practical background in executive assistant, secretarial, or senior corporate support roles.
• Exceptional organisational skills with the mental agility to problem-solve on the fly and adapt seamlessly to last-minute schedule or travel changes.
• Proven ability to handle highly sensitive, confidential information with complete tact, discretion, and professionalism.
• Uncompromising attention to detail across expense management, proofreading correspondence, and collating executive meeting packs.
• Capable across Microsoft Office Suite and Google Workspace, with an eagerness to pick up new digital workflow tools.
• Outstanding written and verbal communication skills, comfortable liaising with senior executives, Board members, and external partners.
• Background within a regulated environment (e.g., Financial Services), formal executive minute-taking experience, or familiarity with basic corporate governance processes.

What you’ll get from us?

• Salary £30k
• Hybrid working in Newcastle
• Energetic High Performance Environment
• Discretionary cash bonus
• Incredibly generous company pension scheme (maximum of 13% of Atom input - candidate can put in more) 22.5 days annual leave plus public holiday
• Private Medical Insurance, Health Cash Plan, Life Insurance & Critical illness cover
• £200 "All about me" fund
• EV Scheme

PLEASE NOTE: You must have the legal right to work in the UK to apply for this role as Atom is unable to support Visa Applications/Sponsorship

Atom is an equal opportunities employer. We value you as an individual and therefore disregard race, religion/belief, gender, sexual orientation, maternity/pregnancy, age, gender reassignment, marriage/civil partnership and disability in any hiring decisions we make. Atom will always adhere to the Equality Act 2010.

All roles within Atom must adhere to the Conduct Rules as set out by the Prudential Regulation Authority (PRA) and Financial Conduct Authority (FCA)

As part of Atom bank’s commitment to the FCA’s Consumer Duty, Atom will, take all reasonable steps to avoid causing foreseeable harm to customers, take all reasonable steps to enable customers to pursue their financial objectives and act in good faith.