Executive Assistant

St Pierre Groupe; Manchester; Hybrid; GBP 26,000 - 29,000; Part time

Job summary

A reputable organisation is seeking a part-time executive assistant to support the Managing Director and Senior Leadership Team. This role offers flexible working hours, with responsibilities including diary management, travel coordination, and correspondence management. Ideal candidates will possess strong organisational skills, attention to detail, and be proficient in Microsoft Office. The position offers an attractive benefits package, including a pension scheme and flexible working arrangements.

Benefits

Defined contribution pension scheme

Private Health Insurance

International Travel Insurance

Employee Assistance Programme

Annual Leave of 27 days

Flexible working hours

Hybrid working arrangement

Onsite café and parking

Qualifications

• Desirable to have previous experience in a similar role.
• Excellent verbal and written communication abilities.
• Ability to multitask and prioritise.

Responsibilities

• Coordinate and manage the Managing Director’s schedule.
• Arrange domestic and international travel.
• Act as a gatekeeper and liaison between the Managing Director and external contacts.
• Manage emails and other forms of communication.

Skills

Organisational skills

Time-management skills

Attention to detail

Verbal communication

Written communication

Discretion

Proficiency with Microsoft Office

Job description

JOB PURPOSE

The executive assistant will be reporting directly into the Managing Director. They will be responsible for providing comprehensive administrative and organisational support to the Managing Director and wider Senior Leadership Team.

This is a part-time position, offering 25 hours per week with flexibility in how those hours are arranged.

Salary bracket: £26,500.00 - £29,000.00 FTE

RESPONSIBILITIES

• Diary Management: Coordinate and manage the Managing Director’s schedule, including meetings and appointments.
• Travel Coordination: Arrange domestic and international travel, including transport, accommodation, and itineraries for the Managing Director and SLT
• Liaison: Act as a gatekeeper and liaison between the Managing Director and external contacts.
• Network: Build and maintain network with key Grupo Bimbo Executive Assistants (incl. EMEA, Global etc).
• Correspondence: Manage emails and other forms of communication on behalf of the Managing Director.
• Meeting Preparation: Organise agendas, prepare meeting materials, booking rooms and lunches for Managing Director and SLT
• Expenses: Manage timely submission of business expenses and credit card receipts for Managing Director and SLT
• Confidential Support: Handle sensitive business and personal information with the utmost confidentiality, discretion and professionalism.

PERSON SPECIFICATION

• Desirable to have previous experience in a similar role.
• Exceptional organisational and time-management skills
• Strong attention to detail
• Excellent verbal and written communication abilities
• Ability to multitask and prioritise, as well as flexible “can do” attitude
• Discretion and trustworthiness in handling confidential information
• Proficiency with Microsoft Office

PACKAGE

At St Pierre Groupe our employer brand is important. In addition to salary, we offer an extremely attractive benefits package consisting of:

• Defined contribution pension scheme (8% employer, minimum 1% employee contribution)
• Private Health Insurance and Medicash (after 3 months service)
• International Travel Insurance
• Employee Assistance ProgrammeAnnual Leave of 27 days + 1 day for your Birthday + statutory days
• Flexible working (start time between 8am-10am) + early Friday finish.
• Hybrid working with a mix of 3x onsite and 2x remote days.
• Excellent work location at Didsbury Towers with onsite café, parking, and events.