Executive Assistant

Medlock Partners; Manchester; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading UK national law firm is seeking a proactive Executive Assistant to provide essential support to their Manchester team. The role involves organizing meetings, managing client communications, and assisting with financial tasks. The ideal candidate will have strong organizational skills and experience in professional services. This position offers a hybrid working model, promoting collaboration and autonomy.

Qualifications

• Experience supporting executives, lawyers, or similar professionals.
• Ability to multitask and prioritise effectively in a fast-paced setting.
• High level of attention to detail.

Responsibilities

• Organise team meetings and events, handle travel arrangements.
• Manage client data, ensuring compliance and accuracy.
• Coordinate diaries and appointments, prepare necessary materials.
• Assist with financial reporting, invoicing, and billing queries.
• Manage multiple tasks and projects, providing regular updates.

Skills

Experience in a professional services environment

Strong organisational skills

Excellent written and verbal communication skills

Confidence to manage multiple stakeholders

Strong relationship-building abilities

Proactive and flexible attitude

Job description

Overview

Executive Assistant - Full time

Permanent

Manchester - Hybrid

Construction and Engineering Team

A leading UK national Law firm is looking for an organised and proactive Executive Assistant to provide essential support to their local team, working closely with Team Leaders and Regional Executive Managers. You will have access to resources like the Document Production team, Admin Assistants, and Business Services, allowing you to manage your workload effectively while contributing to the wider team. Though you’ll have autonomy in managing your day, collaboration is key, and you’ll be expected to build strong relationships across the business and with clients, ensuring you align with the firm’s values.

What You’ll Need

• Experience in a professional services environment, ideally providing support to executives, lawyers, or similar professionals.
• Strong organisational skills and the ability to multitask and prioritise effectively in a fast-paced setting.
• Excellent written and verbal communication skills, with a high level of attention to detail.
• Confidence to manage multiple stakeholders, delegate tasks as needed, and work independently when required.
• Strong relationship-building abilities, with the confidence to work with both internal teams and external clients.
• A proactive, flexible attitude, ready to take on new responsibilities and rise to challenges.

Your Key Responsibilities

• Business Development & Support: Organise team meetings and events, handle travel arrangements (including international), liaise with business support teams, update legal directories, and assist with client communications and profile updates.
• Client Service & Matter Management: Provide outstanding client service by managing client data, ensuring compliance procedures are followed, and keeping records accurate and up to date. Support tasks such as conflict checks, risk assessments, and client financial reporting.
• Diary & Task Management: Coordinate diaries and appointments, ensuring all necessary materials are prepared. Keep track of key dates, deadlines, and reminders for both clients and the team.
• Finance & Billing: Assist with financial reporting, invoicing, billing queries, and expense claims. Work closely with the finance team to manage financial housekeeping tasks and prepare client invoices.
• Workflow & Task Prioritisation: Effectively manage multiple tasks and projects, provide regular updates, and work closely with lawyers and support teams to meet deadlines.

If you’re an organised and proactive individual who thrives in a team-focused environment, this role is an exciting opportunity to take on new challenges and grow within a dynamic team.

Apply today!