Executive Assistant

Digital Skills Ltd; Manchester; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading staffing agency in the UK seeks an Executive Assistant for a 12-month contract. This role involves high-level support for executive leadership, including managing calendars and communications. The ideal candidate will have 5-8 years of experience in administration or business support, with strong organizational skills and proficiency in G Suite tools. The position offers hybrid work with 2 days per week in Manchester.

Qualifications

• 5-8 years of experience in administration or executive support.
• Ability to understand complex situations quickly.
• Strong ethics and discretion in handling confidential matters.

Responsibilities

• Manage the executive team's calendars and travel arrangements.
• Act as the primary contact for stakeholders.
• Prepare reports and documents for executive meetings.
• Prioritize communications and handle routine matters.
• Manage executive-level projects to meet deadlines.
• Develop efficient office systems and processes.
• Collaborate across teams for seamless coordination.
• Maintain confidentiality with sensitive information.

Skills

Proactive and creative thinking

Strong people skills

Excellent relationship management

Organizational skills

Attention to detail

Problem-solving skills

Tools

G Suite

Job description

Executive Assistant
12-month contract
£38 per hour - Inside IR35
Manchester/Remote - 2 days per week in Manchester

Digital Skills is proud to partner with a leading global travel agency in its search for an Executive Assistant. Our client is an industry leader known for its commitment to excellence and innovation in the travel sector.

As an Executive Business Partner, you will be a key contributor to our client's success by providing high-level administrative and tactical support to the executive leadership team. This role is crucial for enabling the VP and their senior leadership team to focus on long-term strategy while effectively managing day‑to‑day and mid‑term activities. Your responsibilities include proactive calendar management, communication coordination, and project management. You'll need to demonstrate strategic thinking, business acumen, and the ability to develop processes to facilitate both short‑term and long‑term planning and execution. Building and maintaining strong stakeholder relationships, both internal and external, is a fundamental aspect of this role.

Key Responsibilities:

• Proactively manage and maintain the executive team's calendars, scheduling meetings, appointments, and travel arrangements as required.
• Act as the primary point of contact for internal and external stakeholders, consistently displaying exceptional professionalism and communication skills.
• Assist in the preparation of reports, presentations, and documents for executive meetings and presentations.
• Prioritize emails, phone calls, and correspondence, ensuring timely responses and handling routine matters independently.
• Take ownership of executive-level projects, from initiation to completion, ensuring deadlines are met and objectives are achieved.
• Contribute to the development and maintenance of efficient office systems, processes, and protocols.
• Collaborate with cross-functional teams and departments to facilitate seamless communication and coordination.
• Handle confidential information and sensitive issues with the utmost discretion and maintain a high level of confidentiality.

Qualifications:

• 5-8 years of relevant experience in roles such as administration, operational support, business support, or executive assistant, preferably within large or multinational organizations.
• Proactive and creative thinking to drive business initiatives.
• Strong people skills with excellent relationship and stakeholder management capabilities across all organizational levels and backgrounds.
• Ability to understand complex situations before taking action and a strong sense of curiosity.
• Exceptional organizational and planning skills, with a focus on problem‑solving and attention to detail.
• Strong ethics and the ability to handle confidential matters with discretion.
• Willingness to offer support outside of normal business hours or travel as required.
• Proficiency with G Suite, including Google Calendar, Google Sheets/Slides, or similar tools.