Executive Assistant

Nebraska Health Care Association; Lincoln; On-site; GBP 60,000 - 80,000; Full time

Job summary

A nonprofit healthcare organization in Lincoln is seeking an Executive Assistant to provide high-level administrative support to the President and CEO. Responsibilities include coordinating meetings, managing appointments, and ensuring efficient communication across the organization. The ideal candidate will have 3-5 years of administrative experience, proficiency in Outlook and Word, and strong communication skills. This role is vital for organizational success and requires a detail-oriented and collaborative approach.

Qualifications

• 3-5 years administrative support experience, preferably supporting executives or boards.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Coordinate logistics for meetings and events.
• Manage board and committee appointments and elections.
• Prepare agendas and materials for meetings.

Skills

Organizational skills

Communication skills

Problem-solving skills

Technological proficiency

Tools

Outlook

Word

Zoom

Job description

Company

Nebraska Health Care Association

Website

www.nehca.org

Job Title

Executive Assistant

City

Lincoln

Type

Full Time

Description

Nebraska Health Care Association (NHCA) is seeking a mission-driven professional who exemplifies our values of Integrity, Professionalism, Quality, Stewardship, and Innovation to join our team as Executive Assistant. This role provides high-level administrative and operational support to the President and CEO, board members, and committees. The Executive Assistant coordinates board, committee, and President and CEO meetings and related events; manages organizational records; and ensures accurate communication and scheduling across the organization. NHCA is a nonprofit organization and the parent to Nebraska Nursing Facility Association (NNFA) and Nebraska Assisted Living Association (NALA), as well as an accredited college and a charitable foundation. NNFA and NALA collectively represent 400 nonprofit and proprietary nursing homes and assisted living facilities across Nebraska.

Key Responsibilities

• Coordinate logistics for board, committee, and President and CEO meetings, including agendas, materials, video conference links, notices, lodging, food, minutes, and follow-up tasks.
• Manage board and committee appointments, elections, and orientation.
• Prepare agendas and materials for membership meetings in accordance with bylaws, ensuring proper notice, format, and distribution protocols are followed.
• Manage the President and CEO’s calendar and the shared staff calendar.
• Coordinate registration, travel, lodging, and schedules for national and local meetings and conventions for the President and CEO, as well as board members and other staff as appropriate.
• Maintain group email lists for staff, boards, and committees.
• Maintain master files for bylaws, incorporation documents, and other organizational records.
• Support related strategic plan tactics and budget processes.
• Fill in as needed for the Guest Relations Coordinator, including answering phones, processing product orders, handling mail and checks, ordering supplies, and assisting in-house guests.

Required Qualifications

• 3-5 years administrative support experience, preferably supporting executives or boards
• Proficiency in Outlook, Word, Zoom, and ability to learn member management platform
• Experience preparing agendas and minutes and coordinating travel
• Strong written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information

Key Competencies

• Excellent organization and attention to detail
• Strong professional communication
• Ability to manage multiple priorities
• Initiative and problem-solving skills
• High level of integrity and confidentiality
• Customer service mindset
• Technologically proficient and adaptable
• Collaborative, team-oriented approach

How to Apply

To apply, email a resume and cover letter to [e-mail].