Executive Assistant

Medlock Partners; Leeds; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A professional services firm in Leeds is looking for an experienced Executive Assistant to provide high-level administrative and organisational support. Responsibilities include diary management, handling client communications, and assisting with financial tasks. The ideal candidate will thrive in a fast-paced environment and possess strong organisational and communication skills. This permanent role offers a competitive salary and benefits package, emphasizing the importance of building strong relationships across the business.

Benefits

Competitive salary

Benefits package

Qualifications

• Proven experience as an Executive Assistant or in a similar role within professional services.
• Ability to manage multiple priorities effectively.
• Strong interpersonal skills to build relationships with internal stakeholders and clients.

Responsibilities

• Provide high-level administrative support to senior professionals.
• Manage complex diaries and maintain internal reporting tools.
• Assist with financial tasks including billing and expense management.

Skills

Organisational skills

Communication

Attention to detail

Proactivity

Adaptability

Job description

Executive Assistant – Permanent | Leeds

Hybrid

Family Department

An excellent opportunity has arisen for an experienced Executive Assistant to join a well-established professional services team based in Leeds. This role is ideal for someone who thrives in a busy, fast-paced environment and enjoys supporting senior professionals while working collaboratively across a wider business.

About the Role

The successful candidate will provide high-level administrative and organisational support to a group of fee-earners, working closely with team leaders and internal support functions. You will have the autonomy to manage your own workload whilst remaining an integral part of the team.

Key responsibilities include :

Business Development & Team Support

• Coordinating and attending team or project meetings, including arranging travel, room bookings, equipment and hospitality.
• Supporting the organisation of events and maintaining attendee lists and engagement reports.
• Assisting with professional networking activities and helping maintain team profiles across internal and external platforms.
• Supporting fee-earners with directory submissions, CV updates and client communications.

Client Service

• Providing an exceptional level of service to both internal stakeholders and clients.
• Handling instructions efficiently and progressing tasks with initiative.
• Managing client and matter administration, including compliance checks, conflict processes and financial reporting.
• Undertaking initial drafting of correspondence and documentation.
• Acting as a point of contact for general client queries.

Diary & Workflow Management

• Managing complex diaries, ensuring all papers and arrangements are prepared ahead of meetings.
• Monitoring inboxes, prioritising tasks and keeping relevant parties updated.
• Delegating appropriately to internal support teams and ensuring high-quality output.
• Maintaining spreadsheets and updating relevant internal systems.

Finance & Billing

• Assisting with monthly financial housekeeping, preparing billing guides and liaising with the finance team.
• Drafting and issuing invoices, handling expenses and supporting financial queries.
• Managing purchase orders, inputting timesheets and maintaining internal reporting tools.

About You

To excel in this role, you will have experience in a similar position within a professional services environment. You will be confident, highly organised and capable of building strong, sustainable relationships across the business.

We’re looking for someone who :

• Is proactive, adaptable and comfortable managing multiple priorities.
• Communicates clearly and professionally, both verbally and in writing.
• Has strong attention to detail and enjoys working collaboratively.
• Can confidently support several senior professionals and delegate when appropriate.
• Is keen to embrace new challenges and responsibilities.

Additional Information

The role is offered on a permanent basis and includes a competitive salary and benefits package. Pre-employment checks will be required, including right-to-work verification and employment history.