Executive Assistant

Mansell Recruitment Group; Kingsteignton; On-site; GBP 28,000 - 32,000; Part time

Job summary

A recruitment agency based in the United Kingdom is seeking a highly organised and proactive Sales & Executive Support Coordinator. This role involves providing administrative and operational support to the Sales Director and team during a maternity leave period, ensuring the smooth running of sales operations and various coordination tasks. The position offers a salary range of £28,000-£32,000 pro rata, requiring 2 days a week commitment.

Qualifications

• Proven experience in an executive assistant, team coordinator, or senior administrative role, ideally within a commercial or sales environment.

Responsibilities

• Provide day-to-day administrative assistance to the Managing Director and Sales team.
• Manage the Managing Director's diary, ensuring efficient scheduling and prioritisation of meetings and commitments.
• Compile and process expense reports accurately and in a timely manner.
• Coordinate travel arrangements for the Sales team, including flight, train, and accommodation bookings.
• Assist in the planning and delivery of sales workshops, conferences, and internal events.

Skills

Organisational skills

Attention to detail

Job description

About the Role

My client is seeking a highly organised and proactive Sales & Executive Support Coordinator to provide dedicated administrative and operational support to the Sales Director and wider Sales team during a period of maternity leave (6-8 Months). In this pivotal role, the successful candidate will ensure the seamless day-to-day running of sales operations, including managing diaries and travel arrangements, coordinating meetings and events, and supporting internal and external communications.

Key Responsibilities

• Provide day-to-day administrative assistance to the Managing Director and Sales team.
• Manage the Managing Director's diary, ensuring efficient scheduling and prioritisation of meetings and commitments.
• Compile and process expense reports accurately and in a timely manner.
• Coordinate travel arrangements for the Sales team, including flight, train, and accommodation bookings.
• Support daily business operations by attending regular engineering, production, and shipment meetings.
• Maintain accurate and accessible records of key meetings (CRM, S&OP, and others) within SharePoint.

Meeting & Communication Coordination

• Organise, prepare and action items for the bi-weekly Sales Open Forum meetings.
• Liaise with Marketing to share approved social media posts and communications.
• Coordinate team celebrations and recognition, including birthday cards and acknowledgements.
• Book meeting venues, restaurants, and other event spaces as required.

Project & Event Support

• Assist in the planning and delivery of sales workshops, conferences, and internal events.
• Manage the ordering of branded clothing and promotional materials for events.

General Administration

• Prepare purchase requisitions and ensure compliance with internal procurement processes.
• Monitor and share relevant industry news, articles, or updates with the wider Sales team.

Skills & Experience Required

• Proven experience in an executive assistant, team coordinator, or senior administrative role, ideally within a commercial or sales environment.
• Strong organisational skills and meticulous attention to detail.

Maternity Cover Commencing ASAP

6-8 Months Cover

2 Days a week - Tuesday & Wednesday

£28,000-£32,000 Pro Rata