Executive Assistant

Klipboard; Hungerford; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading technology firm in Hungerford is seeking an experienced administrative professional to support C-suite executives. Responsibilities include managing schedules, logistics, and communication. The ideal candidate has over 4 years of experience, strong written and verbal communication skills, and the ability to maintain confidentiality. This role offers a hybrid work model.

Qualifications

• Four or more years of experience in an administrative role reporting directly to upper management.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Ability to maintain confidentiality of highly sensitive information.

Responsibilities

• Provide administrative support to the C-suite executives.
• Manage travel bookings, logistics, and activities.
• Proactively manage the diaries of senior executives.

Skills

Experience in administrative role

Excellent written and verbal communication

Strong time-management skills

Proficiency with office productivity tools

Team player

Job description

At Klipboard we've introduced a flexible hybrid work policy, where employees spend three days in the office and two days working from home. This approach promotes a balanced work environment that combines office collaboration with the comfort and convenience of remote work.

Klipboard’s brand is designed to bring together our expertise across distribution, automotive, retail, rental, transport management, manufacturing, and field service management.

Klipboard provides specialist software, services and support to deliver fully integrated trading and business management solutions to companies in the distributive trade – wherever they are in the world. With a unique depth of knowledge and experience in ERP/SaaS solutions, Klipboard has a wide range of clients including wholesalers, distributors, merchants and retailers from small traders to multinational enterprises.

Klipsboard has offices in the UK, Ireland, The Netherlands, South Africa, Kenya and North America. Our mission is simple: to design and deliver high performance, integrated ERP solutions that enable our distributive trade customers to source effectively, stock efficiently, sell profitably and service competitively.

Our passion is to provide customers with an advantage in their incredibly competitive world. We have done this so far by providing flexible, industry specific solutions; software, technology, advice, guidance and expertise built over 40 years of servicing their specific market.

Great Software solutions don’t happen without great people. We have the best software solutions for our market because we have the best people.

Key Responsibilities

• Provide the C-suite executives with administrative support on an as-needed basis, and ensure the smooth running of day-to-day operations
• Manage travel bookings, logistics and activities, including accommodation, transportation, and meals
• Proactively manage the diaries of senior executives, coordinating and confirming internal and external meetings or re-scheduling where necessary
• Attend meetings, take minutes and provide follow-up to ensure actions are completed as required
• Support expense filing and policy compliance for senior executives
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Maintain professionalism and strict confidentiality with all materials
• Manage and plan events, both internal and off-site
• Support the implementation of new pricing approaches – monitoring performance and ensuring pricing governance.

Skills, Knowledge And Experience

• Four or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organise and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of highly sensitive information related to the company and its employees

Equal Opportunities

As a global company, we value and respect the diversity of our workforce, aiming to empower everyone to embrace each other's differences. We are committed to creating an inclusive workplace where diversity, equity, and inclusion are integral to our company and culture. We recognize the benefits of a diverse workforce, where creativity and valuing differences enable us all to thrive and sparks innovation.

To all recruitment agencies: Klipboard does not accept agency speculative resumes. At present we only accept CVs from Agencies on our PSL who have been assigned specific position/s. Please do not forward resumes to our careers site or direct to Klipboard employee as this does not constitute an introduction and Klipboard retrospectively will not be liable for any candidate ownership or fees related to unsolicited resumes.