Executive Assistant

LJ Recruitment; Harrow; On-site; GBP 28,000; Full time

Job summary

A recruitment agency in Harrow is looking for an organised and proactive Executive Assistant for a 12-month fixed term contract. The role involves providing comprehensive support to the CEO, managing their schedule, coordinating meetings, and handling travel arrangements. Strong communication, interpersonal skills, and proficiency in MS Office are essential. This position requires discretion and the ability to liaise with high-level stakeholders for effective collaboration and decision-making.

Qualifications

• Graduate in any discipline.
• Confident, articulate, warm and personable.
• Strong organisational, planning and information-monitoring skills.
• High level of discretion and professionalism.

Responsibilities

• Coordinate and organise meetings with senior executives.
• Manage the CEO's diary and appointments.
• Arrange all aspects of business travel.
• Maintain efficient filing systems for the CEO.
• Manage the CEO's inbox and correspondence.

Skills

Organisational skills

Communication skills

Interpersonal skills

Proficiency in MS Office

Education

Graduate in any discipline

Job description

Executive Assistant (12-Month Fixed Term Contract)

Location: Harrow (Fully Office Based)
Salary: £28,000 per annum
Contract: 12-month Fixed Term Contract

We are seeking a highly organised and proactive Executive Assistant to provide comprehensive support to the CEO. This is a key role within the CEO Office, requiring excellent organisational, communication and interpersonal skills, and the ability to manage multiple priorities in a fast-paced, professional environment.

Key Responsibilities

Meeting & Event Management

• Coordinate and organise meetings, conferences and appointments with senior executives, department heads and external stakeholders
• Prepare, collate and distribute meeting papers in advance
• Take accurate notes, prepare and circulate minutes, and track action points
• Arrange refreshments and meeting logistics

Diary & Administrative Management

• Full responsibility for managing and maintaining the CEO's diary
• Schedule appointments and ensure diaries are kept up to date with accurate contact details
• Raise purchase orders, payment requests and stationery requests as required

Travel Management

• Arrange all aspects of business travel including flights, accommodation, car hire, parking and currency
• Support visa arrangements and travel for non-staff members when required

Office & General Support

• Maintain efficient filing systems for the CEO
• Act as first point of contact for telephone enquiries and visitors
• Provide general office and hospitality support
• Support wider team members and assist with project tracking

Email, Post & Correspondence

• Manage the CEO's inbox and correspondence efficiently and confidentially
• Review, prioritise and redirect emails and post to relevant parties

Relationship & Communication Management

• Maintain and manage internal and external contacts on behalf of the CEO
• Liaise with travel agents and service providers
• Prepare presentations, management information, financial and business reports
• Analyse reports and provide key data to support decision-making
• Support reporting and monitoring of organisational performance metrics
• Assist with coordination of events in collaboration with HR
• Undertake any additional duties as delegated by the CEO

Person Specification

• Graduate in any discipline
• Confident, articulate, warm and personable
• Excellent written and verbal communication skills
• Strong organisational, planning and information-monitoring skills
• High level of discretion and professionalism
• Proficient in MS Office and general office systems
• Strong interpersonal skills with the ability to work with senior stakeholders