Executive Assistant

PureGym; Greater London; Hybrid; GBP 38,000 - 52,000; Full time

Benefits offered by this job

Free gym membership

Hybrid working

Flexible working culture

Private healthcare

Company pension contribution

25 days annual leave + personal day

Holiday purchase option

Learning & development resources

Enhanced maternity/paternity/adoption

Job summary

PureGym in London is seeking an experienced Executive Assistant to support the Executive Team. You will manage calendars, coordinate meetings, and act as the face of the brand for internal and external engagement.

The role requires strong communication, organisational excellence, and proactive problem-solving in a fast-moving environment. Hybrid working with 4 days in the office, UK-wide travel may be required.

Qualifications

• Proficient with PowerPoint, Word and Excel.
• Experienced in diary management with Outlook.
• Strong written communication skills.
• Excellent organisational skills and attention to detail.
• Confident host and face of the brand when engaging external partners.

Responsibilities

• Time and Schedule Management across multiple diaries.
• Plan on-site and off-site meetings and events.
• Interface with Executive Team and external stakeholders.
• Manage inbound queries and invitations professionally.
• Prepare decks and take minutes where necessary.
• Coordinate domestic and international travel bookings.

Skills

PowerPoint

Word

Excel

Outlook

Written communication

Face of the brand

Organisational skills

Attention to detail

Tools

Outlook

Job description

PureGym Way

PureGym is the No.1 gym operator in the UK, and the 4th largest gym operator worldwide. With 700+ gyms and over 2 million members across the UK, Europe & the US, we are the gym where Everybody is Welcome. We champion diversity and are committed to providing a workplace where everyone feels free to be. We’re proud to be recognised as a Top Institute Employer, reflecting our commitment to excellence in employee experience and workplace culture. See our careers page for full benefits.

• Free nationwide gym membership for you + 1
• Hybrid working
• A truly flexible working culture
• Personal private healthcare, including digital GPLife insurance x4
• Company pension contribution
• 25 days annual leave, plus 1 personal day
• Option to purchase additional holiday (up to 10 days)
• Great learning & development resources
• Enhanced maternity pay, paternity and adoption leave

The Role

Location: London (4 days in the office)

Type: Full Time

Contract type: Perm

We are expanding our Executive Support team and are looking to bring in an additional experienced Executive Assistant as a result of Executive Team growth.

This role is key to provide the Exec Team (Group Management Board) with the necessary day-to-day professional and personal service and support, enabling them to focus on delivering the PureGym strategic agenda.

Key Duties Will Include

• Time and Schedule Management
  • Excellent diary management across multiple diaries
  • Experience in annual schedule design – linked to public company standards and board and bond/investor update requirements
  • Experience planning and executing on-site and off-site meetings and events
• Service And Relationships
  • Interface between Executive Team ensuring communication and relationships are strong
  • Interface to external stakeholders/Board (LGP, KKR etc.)
  • Manage inbound queries and invites professionally and appropriately
  • Letter and email drafting/management
  • Meeting support – deck preparation and where necessary minute taking
• Travel
  • Domestic and International Travel
  • Flight bookings
  • Train bookings
  • Hotel bookings
  • Taxi bookings
  • Visa procurement when necessary
• Personal Support
  • Management of work commitments in line with personal and family commitments
  • Expenses – inputs and authorizations
  • Personal moments – birthday gifts & cards etc.
  • Personal support – shopping, fetching, carrying, delivering, personal appointments and family interface
• Office Management
  • Welcoming visitors, being the face of the brand, organising refreshments, where needed
  • Manage post and correspondence distribution
  • Meeting room management to include working closely with the IT Team on all IT equipment needs
  • Ordering and managing stationary supplies
  • General office organisation, ensuring all facilities are clean and tidy at all times and stocked with the necessary snacks and drinks for our team members and any external visitors
  • Responsible for office internal communications
  • Managing any office maintenance issues that arise and liaising with third parties e.g... the cleaner
  • Liaising with the reception team on building and maintenance issues, visitor registration, contractors and deliveries
  • Monthly office H&S checks and reporting to the H&S team
• Supporting The PureGym Engagement Agenda
  • General support with organising company-wide events and conferences
  • Responsible for creating a great community in the London and Leeds office, bringing our culture to life, by organizing an annual calendar of events and working with the Employee Communications Manager and the culture committee to drive employee engagement.

The Person

Skills Required

• Confidence and capability using all of the following to a good standard
• PowerPoint, Word and Excel
• Diary management through Outlook
• Skilled in written communication
• Skilled host and ‘face of the brand’ to external partners or stakeholders
• Excellent organisational skills
• Outstanding attention to detail

Personal Approach To Work

Eager to learn from Exec Team and be exposed to an environment where decisions are made and executed. Proactive approach to work and making the lives of the exec easier. Service focused with incredibly high standards. Private and confidential in nature – discrete and unassuming. Protective of their stakeholders. Organised, helpful and calm under pressure with the ability to prioritise and communicate appropriately. Adaptable and flexible depending on what is needed day-day

Experience

• EA experience in a fast-moving environment, or an administrative role in a service provision business
• Experience working with a CEO, CFO and COO in a public environmentExperience working for multiple Senior Executives
• Experience of protecting and navigating the financial calendar, understanding prep and work commitments and ‘no fly zones’ in the CEO, CFO & COO's calendar
• Experience managing an office or similar space

Our Values

• Make a difference.
• Excite and inspire others.
• ‘Own it’ and be the best we can be.
• Stand Shoulder to Shoulder.
• Collaborate and share with each other.
• Include everyone and embrace uniqueness.
• Focus on the detail.
• Care about the little things.
• Have determination and resilience to get the job done.
• Play to Win.
• Improve and innovate – never get complacent.
• Challenge ourselves and each other.
• Celebrate our success.

PureGym is proud to be an equal opportunities employer. Our company mantra is ‘Everybody Welcome’ and we are dedicated to promoting a diverse and inclusive place to work. From a hiring standpoint, we welcome applicants from all backgrounds and are committed to ensuring that our PureGym colleagues reflect the diversity of the nation as well as our millions of gym members we serve.

Join us on our mission is to bring high quality, affordable fitness to everyone, everywhere.