Executive Assistant

Omnea; Greater London; On-site; GBP 42,000 - 65,000; Full time

Benefits offered by this job

UK Benefits Package

US Benefits Package

Job summary

Omnea is seeking an organised Executive Assistant to support our executives and keep the office running smoothly. You’ll manage calendars, filter emails, prioritise requests, and coordinate travel across time zones in a fast-growing startup.

You’ll act as gatekeeper, prepare board materials and investor updates, and own processes that boost productivity. London-based with 3 days in office, you’ll partner with leadership to unlock the next phase of growth.

Qualifications

• 3–5 years of EA/PA or Chief of Staff experience.
• London-based with 3 days in-office per week and travel flexibility.
• Excellent multitasking, communication and discretion.
• Tech-savvy with Slack, Notion and Google Suite experience.

Responsibilities

• Manage executives' complex calendars across time zones.
• Coordinate emails, prioritise, draft responses.
• Plan and book travel; prepare itineraries.
• Prepare board materials, investor updates and briefing notes.
• Act as gatekeeper and maximise executive productivity.

Skills

Executive support

Calendar management

Email & correspondence

Travel coordination

Stakeholder management

Tools

Slack

Notion

Google Workspace

Job description

Our Mission

At Omnea, we’re reinventing how enterprise businesses operate, starting with the most painful parts: procurement – where a single purchase can drag on for months, trigger 50+ emails, and pull in Finance, Legal, Security, and IT just to get something approved.

We’ve raised $75M from Khosla Ventures, Insight Partners, and Accel to change that. Our AI-native platform connects every person, step, and system so buying is fast, safe, and efficient – one place to request, automated approvals and renewals, real-time supplier risk, and complete spend visibility.

The opportunity is massive. Every enterprise on the planet has this problem and nobody has solved it. We’ve 10x’d ARR to double-digit millions in 18 months and are trusted by global enterprises like Spotify, MongoDB, Monzo, and Albertsons. We’re now the 4th fastest growing startup in Europe & the Sunday Times' #1 Best Medium Sized Tech Company To Work for.

Our team previously scaled Tessian (cybersecurity tech, backed by Sequoia, Balderton, Accel, acquired post-Series C), and our team includes ex-founders operators who’ve grown unicorns, shipped world-class products, and executed at the highest levels. You’ll work alongside leaders like Ben, Abs, Sabrina, and Rebe.

Find out more about the team and life at Omnea here.

What we're looking for

We’re looking for a highly organised & proactive Executive Assistant for our Executives. You will be the backbone of Omnea’s executive office, ensuring efficiency and seamless operations. Your focus will be on managing key personal & professional priorities, and providing administrative and strategic support—allowing our execs to focus on scaling the business through the next phase of growth!

You’ll be joining us at a pivotal time as we’re scaling fast and building the category-defining agentic operating system for procurement. And we are looking for the best Executive Assistant out there to help us turn procurement into a true competitive advantage!

What Can You Expect?

As the backbone of Omnea’s executive office, you’ll proactively coordinate, manage and keep track of your assigned Exec's schedules, projects and commitments. You will work closely with the Omnea leadership team and act as the primary point of contact for key stakeholders on all matters related to our execs. You are someone who acts like an owner, can craft at speed and loves working in a fast-paced environment with significant impact.

You’ll provide strategic and executive support, by managing our executives' complex calendars, ensuring seamless scheduling across multiple time zones. You’ll own email and communication filtering as well as prioritising, drafting, and responding as necessary.

You’ll act as a gatekeeper, ensuring our executives’ time is spent on high-impact activities. You will manage conflicting priorities and prioritise different demands, you’ll focus on solutions, and are comfortable navigating change and removing blockers.

You’ll plan, schedule and coordinate internal and external meetings and ensure agendas are well prepped, action items tracked, minutes taken and follow-ups done in a timely manner. You’ll also assist with board materials, investor updates, and briefing notes.

You’ll organise and book all travel, including flights, hotels, transfers and visas. You’ll prepare detailed travel itineraries and handle last-minute changes seamlessly.

You’ll own all operational and administrative tasks, such as expenses, invoices, and budget tracking related to our executives' activities.

You’ll act as the first point of contact for all key stakeholders, including prospects and customers on behalf of our executives. You’ll manage confidential information with the highest level of discretion. You’ll also proactively solve problems and anticipate potential issues before they arise.

You’ll own systems & processes that improve productivity, such as identifying and implementing tools or processes that reduce admin workload and help outsource and delegate non-essential tasks effectively.

About You

• You have a 3-5 years of work experience, this can be as an EA, PA, Chief of Staff or Founders Associate ideally in a high-growth startup or tech environment.

  • You may not have the exact experience necessary for this role but you will have excelled at something incredibly challenging that demonstrates your ability to work hard under pressure in a fast-paced, stressful environment. For example, you may be a career changer who did well in a different sector or role but similarly intense & difficult.

• You are London-based, with 3 days in the office per week and flexibility for occasional travels with the CEO in the future.

• You are highly organised, with meticulous attention to detail, and exceptional at multitasking. You have flexibility to provide support during off-hours in an environment with increasingly different timezones (Europe & US).

• You are tech-savvy, with experience using modern productivity tools (e.g., Slack, Notion, Google Suite). You can provide structure within the entrepreneurial and dynamic environment of a company in hyper-scale.

• You’re able to ruthlessly prioritise,are highly organised and focused on outputs > inputs. You are proactive, a strategic thinker, efficient & autonomous and don’t compromise on quality (i.e. you have taste).

• You’re an outstanding communicator;verbal, written, and when presenting. You’re exceptionally articulate, concise and clear in all forms of communication and have the ability to build rapport, influence people & drive change, whether it’s with a distinguished exec, technical expert or a junior operator. You handle confidential matters with discretion and professionalism.

• You’re outcomes-focused, and balance the ability to think strategically with a heavy bias to action, always focused on “so what’s the next step?”.

• You are proactive & crave accountability, proactively pushing initiatives forward and making the best use of the resources available to you.

• You’re just a really good human.You’re empathetic and reliable. You build trust with people you work with and are highly collaborative. You have minimal ego, seek feedback to continuously hone your craft and try to bring out the best in everyone around you.

We are unable to sponsor visas or relocation for this role.

At Omnea, we embrace diversity. To build a product that's loved by everyone, we're best served by a team with all sorts of backgrounds, experiences, and perspectives. We encourage you to apply even if your experience doesn't quite match the full job spec! And regardless of your race, religion, colour, gender, or anything else! If you think you could be a good fit for Omnea, please reach out.

A few things to note:

• We offer competitive geo-localised benefits, and you can check out our UK Benefits Package here and our US Benefits Package here.

• We work Tuesdays, Wednesdays & Thursdays in-person at our offices. At this early stage of our company life-cycle it's important to us that we get this together-time, and you can read more about why we believe this is a winning move here

• We're commercial, ambitious and we don't pretend otherwise! We're actively seeking folks looking to make the most of a career-defining opportunity, with the hunger to be part of building something really impressive. You can see our values here and our Omnea Future Founder's fund here!

• We sometimes use AI note‑takers to help us transcribe interview notes, so we can be more present in your interview. If you'd like to opt out of us using automatic transcribers, please note this in the free text field in your application, otherwise we'll take your application as confirmation that you're happy for us to use notetakers (whether added to video calls or in the background).

We are proud to be recognised for both our culture and product, and we are just getting started. Join us as we grow!

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