Executive Assistant

Huntress; Greater London; Hybrid; GBP 50,000 - 60,000; Full time

Job summary

A leading global company is seeking an experienced Executive Assistant to provide comprehensive support to the CEO on a 2 year contract. The role involves managing complex calendars, coordinating travel, and ensuring effective communication among stakeholders. Ideal candidates will have 5+ years of experience in a similar role and strong proficiency in Microsoft Office applications. This is a hybrid position based in Chiswick, West London, requiring flexibility to fit around the CEO's needs.

Benefits

28 days holiday + bank holidays

Private medical insurance

Generous pension (up to 13% employer contribution)

Hybrid working flexibility

Qualifications

• Minimum of 5 years’ experience as a C-level executive assistant for a global company.
• Strong proficiency in Microsoft Office applications.
• Ability to manage complex calendars and travel arrangements.

Responsibilities

• Organise and manage complex calendars.
• Coordinate travel arrangements while considering budget.
• Prepare and organise important documentation.
• Facilitate communication among stakeholders.

Skills

Organisational skills

Time management

Interpersonal skills

Communication skills

Confidentiality

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Executive Assistant - 2 year contract

Salary £50,000 - £60,000

Based in Chiswick, West London

Office-Based / Hybrid Role – Depending on the needs of the CEO

A leading global company based in Chiswick, West London, is looking for a highly organised and proactive Executive Assistant to support the CEO on a 2 year fixed term contract. This is a fast-paced, varied role requiring a confident and experienced EA who can manage complex diaries, coordinate travel, prepare key documentation, and ensure seamless communication across senior stakeholders. You\'ll provide high-level administrative support, adapt quickly to shifting priorities, and play a key role in keeping operations running smoothly and efficiently.

Responsibilities

• Organise and manage complex calendars, ensuring optimal time allocation for meetings and commitments.
• Coordinate and schedule travel arrangements while considering budget and preferences to enhance travel experiences.
• Prepare and organise documentation that communicates important information effectively.
• Facilitate clear communication among stakeholders to align on project objectives and responsibilities.
• Manage stakeholder coordination to ensure smooth collaboration and information sharing.
• Proactively address challenges that may arise to maintain project momentum.
• Provide comprehensive administrative support, including organising meetings and managing correspondence.
• Adapt to changing priorities and tasks with ease to ensure seamless operations.
• Maintain a results-oriented focus to achieve organisational goals efficiently.

Qualifications

• Minimum of 5 years’ experience as a C-level executive assistant for a global company
• Microsoft Office experience including, Word, Excel, PowerPoint and Outlook
• Strong organisational and time-management abilities
• Excellent communication and interpersonal skills
• High level of confidentiality and professionalism

Benefits

• 28 days holiday + bank holidays
• Private medical insurance
• Generous pension (up to 13% employer contribution)
• Hybrid working (Must be flexible to fit around CEO needs)