Executive Assistant

Betfair Ltd; Greater London; On-site; GBP 45,000 - 60,000; Full time

Benefits offered by this job

Bonus scheme

Uncapped holiday allowance

Enhanced pension scheme

Private healthcare

Life assurance

Income protection £1,000 annual self‑?

Invest via Sharesave Scheme

Enhanced parental leave

Job summary

Flutter is seeking an experienced Executive Assistant to support the Chief Accounting Officer and the Group Finance leadership team in our London office. This full-time role requires superb organisation, attention to detail, and the ability to handle multiple critical requests across global teams.

You will anticipate needs, drive improvements, and maintain discretion with confidential information, while coordinating with senior executives and other EAs across the organisation.

Qualifications

• Effective and comfortable dealing with people at all levels of seniority.
• Confident working with confidential information.
• Ability to stay calm under pressure with a mature outlook.
• Proven experience supporting senior management at an FTSE 100 company.
• Experience working within a fast-paced organization.
• Excellent interpersonal skills with various styles.
• Proactive, flexible team player able to deliver.
• Proficiency in Microsoft Office, PowerPoint and Excel; quick to learn new software.

Responsibilities

• Diary management: manage commitments, documents and travel arrangements.
• Travel management: coordinate travel and accommodation across multiple time zones.
• Meeting management: schedule internal and external meetings, prepare rooms and papers, take notes.
• Expense & invoice management: process expenses, raise POs, liaise with procurement and finance.
• Plan and orchestrate work to meet team priorities and goals, uphold best practices.
• Collate and circulate updates for memos, reports and documents to distribution lists.
• Support planning and execution of team meetings and events; follow up on actions.
• Assist with ad hoc projects, reports, presentations, and other duties.
• Establish relationships with EAs/PAs and staff across locations.

Skills

People skills

Confidential handling

Calm under pressure

Support executives

Fast-paced environment

Interpersonal skills

Team player

MS Office proficiency

Tools

MS Office Suite

Job description

Executive Assistant Executive Assistant Location: London Reporting to: Chief Accounting Officer Permanent Role purpose: This role is a full-time role based in our London office looking after our Chief Accounting Officer and other members of the Group Finance leadership team as and when required. We are looking for a high calibre senior Executive Assistant to join what is a fast-paced and ever-moving business. This role requires attention to detail, solid organisational skills, and the ability to meet tight deadlines while juggling multiple critical requests across global teams. The Executive Assistant will act as a seamless extension of and the teams that support the Chief Accounting Officer team and will work closely with other Executive Assistants throughout the organisation. You will be a detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility and composure. You'll need to understand the business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the teams. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. You will possess the ability to complete complex tasks quickly with minimal guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without always knowing the whole picture.

What you’ll do

• Diary management: Ensure diary commitments, documents, and travel arrangements are managed effectively, dealing proactively and calmly.
• Travel management: Coordinate travel and accommodation requirements, including itineraries and logistics, across multiple time-zones. Research and forward-thought in regard to any planning necessary.
• Meeting management: Scheduling of internal and external meetings - planning, arranging, preparing rooms, equipment, collation and distribution of agenda’s/meeting papers where necessary, note taking, organising catering.
• Expense & invoice management: Processing work and travel related expenses on Oracle in a timely manner and respecting deadlines. Raising POs in Oracle, liaising with procurement and finance on deal sheets and arranging for invoices to be processed and liaising with suppliers.
• Plan and orchestrate work to ensure the teams priorities are met, organisational goals are achieved, and best practices are upheld.
• Collating and circulating updates for internal memos, reports and documents, coordinate and distribute documents and reports to relevant distribution lists.
• Support the planning and execution of team meetings and events and follow up on action points.
• Support with ad hoc projects, reports, presentations and other duties.
• Establish relationships with EAs/PAs and other staff across the business in key locations.

What you’ll need

• Effective and comfortable dealing with people at all levels of seniority
• Confident working with confidential information
• The ability to stay calm under pressure with a mature outlook and approach
• Proven experience supporting senior management at an FTSE 100 company
• Experience working within a fast-paced organization
• Excellent interpersonal skills with an ability to work with a variety of styles and personalities
• Proactive, flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
• Proficiency in Microsoft Office, PowerPoint, Excel and other office productivity tools, with aptitude to learn new software and systems, attention to detail

What’s in it for you

We are a flexible employer; whether you have personal commitments or a hobby that brings you joy, we want you to bring your best self to work and feel empowered to do so. We also like to share our success; after all you make it happen.

• Bonus scheme
• Uncapped holiday allowance
• Enhanced pension scheme
• Private healthcare
• Life assurance
• Income protection £1,000 annual self-development learning fund
• Invest via the Flutters Sharesave Scheme
• Enhanced parental leave

About Flutter

We are a world leader in online sports betting and iGaming, with a market leading position in the US and across the world. We have an unparalleled portfolio of the most innovative, diverse and distinctive brands including FanDuel, Sky Betting & Gaming, Sportsbet, PokerStars, Paddy Power, Sisal, tombola, Betfair, MaxBet, Junglee Games and Adjarabet. With our global scale and challenger attitude, through which we excite and entertain our customers, in a safe and sustainable way. Using our collective power, the Flutter Edge, we aim to disrupt the sector, learning from the past to create a better future for our customers, colleagues and communities. We’re working to be an inclusive employer, and we encourage people from all backgrounds, ways of thinking and working to apply. Everyone brings different perspectives and experiences; you don't have to meet all the requirements listed to apply for this role. If you need any adjustments to make this role work for you let us know, and we’ll see how we can accommodate them. Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area. Join us and grow your career with Flutter!