Executive Assistant

RSA; Greater London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading insurance company is looking for an Executive Assistant to support the Chief Information Officer. This role involves managing logistics, facilitating key business relationships, and ensuring smooth daily operations of the executive's office. The ideal candidate is organized and proactive, with excellent communication skills and proficiency in Word, Excel, and PowerPoint. This position offers hybrid working with additional perks including annual bonus, pension contributions, and continuous career development opportunities.

Benefits

Annual discretionary bonus

Up to 11% pension contributions

Hybrid working + flexible hours

25 days annual leave + bank holidays + buy/sell options

Health & wellbeing + virtual GP

Career development and mentoring

Inclusive culture + employee networks

Share investment options

Qualifications

• Proactive Executive Assistant with a can-do attitude.
• Discreet and professional, handling sensitive information with confidence.
• Exceptional eye for detail and thrives under pressure.

Responsibilities

• Manage logistics for the Chief Information Officer's office.
• Facilitate business relationships at various levels.
• Handle diary management, travel, and expense claims.
• Organize day-to-day operations of the CHRO office.
• Plan and execute social events and meetings.

Skills

Excellent written and verbal communication skills

Proficient in Word, Excel, and PowerPoint

Interpersonal and stakeholder management skills

Highly organized

Ability to manage multiple priorities

Job description

Executive Assistant

Job Title Executive Assistant Reference UK003113 Town London Business Line Administration / Secretarial

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Intact Insurance is the new name for RSA in the UK, Ireland, and across Europe. It’s a new name and a new way to do business. Backed by global expertise and a commitment to service that feels different, we’re focused on making insurance simpler, faster, and more responsive

Shape The Future

We’re leading a transformation in insurance helping people, businesses and society prosper in good times and be resilient in bad times. When you join us, you’re not just taking a job, you’re stepping into a career where you can make a real difference.

We’re customer-driven, community-focused, and committed to helping our people grow. Whether you’re early in your journey or bringing years of experience, we’ll support you with the tools, flexibility, and opportunities to thrive.

This role manages the logistics of the Chief Information Officer (CIO) and their office. This role provides significant exposure to activities at an executive level, and an opportunity to manage a number of key business processes and activities on behalf of the CIO.

Executive Assistants regularly engage with Senior Leaders at local, regional and global level on matters of strategic importance (and in many cases of a highly confidential / sensitive nature) making this an interesting and critical role for RSA.

You'll Make an Impact By

• Dealing with matters arising with incoming information and communication on behalf of the CHRO, either responding or re‑directing, or passing them on to the CPO or the Business Manager with accompanying notes, briefing materials or recommendations.
• Facilitating effective and collaborative business relationships between the CHRO, CHROLT, the Business Manager, Executive team, the Board, external parties and their EAs.
• Collating crucial business presentations, communications and reports, utilising accurate data collection, and knowledge of business processes and priorities, with additional focus on delivery timelines for key papers, whilst ensuring the CHRO is fully briefed and prepared for all meetings.
• Proactive and extensive diary management, including travel and external meetings.
• Processing expense claims for CHRO and review expense claims received for approval, ensuring they are within policy.
• Arrange and manage the logistical arrangements for all domestic and international travel in respect of site visits, meetings and all other commitments relating to the business.
• Organising the efficient day‑to‑day running of the CHRO office, in line with the Executive’s needs.
• Planning activities / social events and carrying them through effectively on time and on budget.
• Booking team events and off‑site meetings ensuring all aspects of the events are carefully thought out and executed.

Your Skills and Experience

You are a highly organised and proactive Executive Assistant with excellent written and verbal communication skills. You can manage multiple priorities with ease, are proficient in Word, Excel, and PowerPoint, and have an exceptional eye for detail.

Discreet and professional, you handle sensitive information with confidence. Your “can‑do” attitude allows you to thrive under pressure, while your considerable interpersonal and stakeholder management skills enable you to build positive relationships from Board level to colleagues across the PA community.

Why You'll Love It here

Being part of our team means you’ll have the support and freedom to bring your best self to work each day. As a permanent member, here’s what you can look forward to

• Annual discretionary bonus
• Up to 11% pension contributions
• Hybrid working + flexible hours
• 25 days annual leave + bank holidays + buy / sell options
• Health & wellbeing + virtual GP
• Career development and mentoring
• Inclusive culture + employee networks
• Share investment options

Available documents