Executive Assistant

Victoria Lindfield Associates; Greater London; On-site; GBP 60,000 - 65,000; Full time

Job summary

A leading multinational FMCG in Mayfair is seeking an experienced Executive Assistant to support the CIO and two Executives. This fast-paced role requires extensive experience in a plc setting, where you'll manage complex diaries and logistics while supporting projects. The ideal candidate will be highly organized, with at least 5 years of experience, and possess advanced IT skills. The position offers a salary of £60,000 - £65,000 along with excellent benefits including private medical insurance and a 10% matched pension.

Benefits

10% matched Pension

Life assurance

Private Medical Insurance

25 days annual leave plus bank holidays

Access to a discount’s platform

Qualifications

• At least 5 years’ experience as an EA within a UK plc.
• Flexible and adaptable with the initiative to recommend enhancements.
• Solutions-focused mindset.

Responsibilities

• Serve as a trusted first point of contact for two demanding Executives.
• Provide full executive support, including complex diary and travel management.
• Expenses and invoice management.
• Prepare and manage reports, presentations, and correspondence.
• Provide Project Management support and event coordination.

Skills

Advanced IT skills - Word, Excel, PowerPoint and Adobe

Diplomatic and confident in dealing with senior stakeholders

Highly organised and able to manage multiple priorities

Excellent communication skills

Positive, proactive and collaborative

Job description

Executive Assistant to CIO. Global FMCG, Mayfair. £60,000 - £65,000 plus excellent benefits

A leading multinational FMCG, home to some of the worlds most renowned brands, are looking for an experienced Executive Assistant to support the CIO plus two direct reports.

This busy, fast-paced position is an ideal opportunity for a talented Executive Assistant to act as a true right-hand support. You’ll bring extensive experience within a plc environment, along with outstanding planning and organisational skills to manage complex diaries and logistics while supporting firmwide projects and initiatives.

A fantastic opportunity for an accomplished Executive Assistant looking to build a strong trust-based partnership with their Executives. You’ll work proactively to anticipate needs, act as a sounding board and keep things moving behind the scenes.

Key Responsibilities

• Serve as a trusted first point of contact and gatekeeper for two busy and demanding Executives.
• Provide full executive support, including complex diary, travel and meeting management.
• Expenses and invoice management.
• Prepare and manage reports, presentations, correspondence and filing systems.
• Coordinate and produce correspondence, documents, briefs and presentations.
• Provide Project Management support.
• Event coordination for UK and International conferences.
• Proactively streamline processes, collaborating with key internal and external stakeholders to promote positive change.

Candidate Profile

• At least 5 years’ experience as an EA within a UK plc.
• Advanced IT skills - Word, Excel, PowerPoint and Adobe.
• Highly organised, able to manage multiple priorities under pressure and to tight deadlines.
• Diplomatic and confident in dealing with senior stakeholders, with excellent communication skills.
• Flexible and adaptable with the initiative to recommend enhancements that support the team and business.
• Positive, proactive and collaborative, with a solutions-focused mindset.

Benefits include:

• Salary: £60,000 - £65,000 per annum plus benefits
• Hours: 8.30am - 5pm, fully office-based with flexibility around your Executive’s schedule.
• Beautiful open-plan office and a fantastic culture – welcoming, collaborative and supportive
• 10% matched Pension
• Life assurance (part of pension scheme)
• Private Medical Insurance
• 25 days annual leave per annum plus bank holidays
• Access to a discount’s platform