Executive Assistant

J.P. Morgan; Greater London; On-site; GBP 45,000 - 60,000; Full time

Job summary

JP Morgan in London seeks an experienced Executive Assistant to provide proactive support to senior leaders at Canary Wharf. You will manage complex diaries, coordinate international travel, and act as a trusted point of contact across teams.

The role requires exceptional organisational, communication and problem-solving abilities in a fast-paced financial services environment. Onsite work with a 3-month rolling contract is expected, offering exposure to a high-performing, global team.

Qualifications

• Experience as Executive Assistant or Personal Assistant to senior leaders in financial services or large corporate organisations.
• Ability to manage complex diaries with last-minute changes and competing priorities.
• Experience coordinating international travel, visas and detailed itineraries.
• Confident building relationships with senior executives, clients and stakeholders at all levels.
• Experience managing executive expenses using Concur or similar expense management systems.

Responsibilities

• Provide proactive executive support, managing complex diaries and priorities.
• Coordinate international and domestic travel including flights, accommodation, visas and itineraries.
• Build relationships with senior stakeholders, clients and colleagues, and coordinate meetings across platforms.
• Manage executive expenses with offshore teams, ensuring accuracy and policy compliance.
• Deliver administrative support including document prep, data management, room bookings and travel/expense systems.
• Work with the EA team to provide seamless support and cover during absences.

Skills

Executive support

Diary management

Travel coordination

Stakeholder management

Expense management

Organisational skills

Communication skills

Tools

Concur

Job description

Executive Assistant

Location: Canary Wharf, Bank Street
Role Type: Contract - 3 months rolling
Work Setup: Onsite - 5 days in the office

Who We Are

JP Morgan is a global financial services firm offering investment banking, asset management, and wealth management. It provides innovative financial solutions and expertise to corporations, governments, and individuals worldwide.

What you'll do

• Provide proactive executive support, managing complex and constantly changing diaries while anticipating priorities and business needs.


• Coordinate international and domestic travel, including flights, accommodation, visas, ground transport and detailed itineraries, adapting quickly to last-minute changes.


• Build strong relationships with senior stakeholders, clients and colleagues, acting as a trusted point of contact and coordinating meetings across multiple platforms.


• Manage executive expenses in partnership with offshore teams, ensuring accuracy, policy compliance and effective cost control.


• Deliver a broad range of administrative support, including document preparation, data management, room bookings and the use of internal travel, expense and communication systems.


• Work collaboratively with the wider Executive Assistant team to provide seamless support, cover during absences and contribute to an efficient, high-performing environment.

What you bring

• Proven Executive Assistant or Personal Assistant experience supporting senior leaders and wider business teams within financial services or larger corporate organisations.


• Strong experience managing complex diaries with frequent last-minute changes and competing priorities.


• Proven background coordinating international travel, visas and detailed itineraries.


• Confident building relationships with senior executives, clients and stakeholders at all levels.


• Experience managing executive expenses using Concur or similar expense management systems.


• Excellent organisational, communication and problem-solving skills, with exceptional attention to detail, a proactive approach and the ability to thrive in a fast-paced environment.

We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at [e-mail] to discuss how we can support you.

This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.