Executive Assistant

Datatonic; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading data company in London is seeking an Executive Assistant to the CEO. This pivotal role requires exceptional organizational, communication, and administrative skills to ensure the CEO’s effectiveness and maintain an efficient office environment. Responsibilities include managing complex diaries, coordinating travel and logistics, overseeing office operations, and enhancing company culture. The ideal candidate has up to one year of relevant experience and is proficient in Google Workspace. This full-time position offers competitive benefits and a collaborative work culture.

Benefits

25 days holiday plus bank holidays

Private health insurance (Vitality Health)

50% gym membership discounts

Work From Home allowance

Access to Udemy for learning

Qualifications

• 6-12 months of work experience in executive support or administrative roles.
• Exceptional written and verbal communication skills.
• Expert proficiency in Google Workspace and scheduling tools.

Responsibilities

• Manage the CEO’s complex diary and travel logistics.
• Draft and proofread executive correspondence.
• Oversee day-to-day office operations.

Skills

Time Management

Organizational skills

Microsoft Office

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Calendar Management

Microsoft Excel

Administrative Experience

Google Suite

Job description

Executive Assistant to the CEO

Location: London (On-site) Hours: Full-Time (40 hours per week) Reports To: Chief of Staff

About the Role

We are seeking a dynamic, highly resourceful and organised professional to take on the pivotal role of Executive Assistant (EA) to the CEO and Office Manager. This is a critical full‑time position responsible for maintaining the CEO’s operational efficiency whilst simultaneously ensuring a productive, well‑managed and positive company office environment.

This role requires a split of time and focus demanding both discretion and superior administrative skill in supporting the CEO’s internal communications and proactive management of our physical workspace and internal company events.

Key Responsibilities

Executive Support & Administration

• Manage the CEO’s complex diary including scheduling, meeting prioritisation and daily preparation.
• Coordinate all business travel logistics including flights, accommodation, ground transport and detailed itineraries.
• Process and manage the CEO’s expense reports and corporate credit card reconciliation.
• Manage confidential documentation and communication maintaining the highest level of discretion and professionalism.

Executive Communications & Internal Planning

• Draft, proofread and finalise executive correspondence, presentations and documents for internal and external audiences.
• Act as the primary point of contact and gatekeeper between the CEO and internal departments, partners and external stakeholders.
• Spearhead the planning, coordination and execution of company‑wide workshops, town halls, all‑hands meetings and special internal events, managing all logistical aspects.

Key Responsibilities

Office Operations & Facilities

• Oversee the day‑to‑day operations of the office ensuring a safe, organised and aesthetically pleasing work environment.
• Manage relationships and contracts with all office suppliers (vendors) including cleaning services, building management, catering and supply companies.
• Maintain stock for all office supplies, kitchen supplies and equipment ensuring resources are always readily available.
• Act as the primary point person for all office maintenance and facilities issues, coordinating repairs and services promptly.

Employee & Culture Support

• Manage the office budget for supplies, facilities and internal events ensuring cost‑effective spending.
• Lead new starter office induction, preparing workstations, issuing necessary access and welcoming new team members.
• Coordinate the company’s internal post, shipping and courier services.
• Contribute proactively to enhancing company culture through support with the Culture Manager on small internal morale‑boosting activities and initiatives.

Qualifications and Skills

6‑12 months of work experience ideally in a comparable executive support, administrative or hybrid role.

Exceptional written and verbal communication skills, ideally with proven experience drafting professional executive‑level materials.

Expert proficiency in Google Workspace (Docs, Sheets, Gmail, Slides) and scheduling tools.

A resourceful self‑starter mentality with the ability to take initiative and solve problems independently.

Benefits & Compensation

We believe in empowering our team to thrive with benefits including:

• Holiday: 25 days plus bank holidays.
• Health Perks: Private health insurance (Vitality Health) and Smart Health Services.
• Fitness & Wellbeing: 50% gym membership discounts (Nuffield Health, Virgin Active, Pure Gym).
• Hybrid Model: A WFH allowance to keep you comfortable.
• Learning & Growth: Access to platforms like Udemy to fuel your curiosity.

Why Datatonic

Join us to work alongside AI enthusiasts and data experts who are shaping tomorrow. At Datatonic, innovation isn’t just encouraged—it’s embedded in everything we do. If you’re ready to inspire change and deliver value at the forefront of data and AI, we’d love to hear from you!

Are you ready to make an impact?

Apply now and take your career to the next level.

Required Experience

IC

Key Skills

• Time Management
• Microsoft Office
• Organizational skills
• Microsoft Outlook
• Microsoft Word
• Personal Assistant Experience
• Microsoft PowerPoint
• Calendar Management
• Microsoft Excel
• Administrative Experience
• Microsoft Outlook Calendar
• Google Suite

Employment Type: Full-Time

Department / Functional Area: Operations

Experience: years

Vacancy: 1