Executive Assistant

SimCorp; Greater London; Hybrid; GBP 60,000 - 85,000; Full time

Benefits offered by this job

Hybrid workplace model

Bonus scheme

Pension

Job summary

SimCorp is seeking a Senior Executive Assistant in London to support senior leaders and coordinate diverse administrative activities. You will manage calendars, plan meetings, prepare executive materials, and ensure timely communication across the business.

The role emphasizes operational excellence, discretion with sensitive information, and collaboration with stakeholders. In a hybrid workplace, you will help drive efficiency, document administrative processes, and support strategic planning

Qualifications

• Experience supporting senior leaders or management teams in an administrative/coordinator role.
• Ability to manage multiple priorities, schedules, and deadlines with strong organization.

Responsibilities

• Manage executive calendars, coordinate meetings, and prepare materials for decision-making.
• Support executive operations through proactive scheduling, planning, and coordination.
• Maintain records, prepare reports and presentations, and organize critical business documentation.
• Serve as a point of contact for internal and external stakeholders and route information professionally.
• Coordinate travel arrangements and logistics for executives and leadership teams.
• Support planning and execution of meetings, workshops, and leadership events.
• Handle confidential information with discretion and integrity.
• Contribute to operational reporting and business updates.

Skills

Executive support

Stakeholder coordination

Meeting management

Job description

WHAT MAKES US, US

Join some of the most innovative thinkers in FinTech as we lead the evolution of financial technology. If you are an innovative, curious, collaborative person who embraces challenges and wants to grow, learn and pursue outcomes with our prestigious financial clients, say Hello to SimCorp! At its foundation, SimCorp is guided by our values - caring, customer success-driven, collaborative, curious, and courageous. Our people-centered organization focuses on skills development, relationship building, and client success. We take pride in cultivating an environment where all team members can grow, feel heard, valued, and empowered. If you like what we’re saying, keep reading!

WHY THIS ROLE IS IMPORTANT TO US

At SimCorp, effective leadership depends on strong operational support and seamless coordination. As a Senior Executive Assistant, you will play an important role in ensuring the smooth execution of executive activities, enabling leaders to focus on strategic priorities while maintaining efficient day-to-day operations. Working closely with senior leaders, administrative colleagues, and stakeholders across the business, you will coordinate schedules, manage communications, support business planning activities, and help ensure operational excellence across a wide range of administrative processes. Success in this role means creating a well-organized and efficient working environment, providing high-quality support to executives, and helping teams work effectively through strong coordination, communication, and attention to detail.

WHAT YOU WILL BE RESPONSIBLE FOR

• Manage executive calendars, coordinate meetings, and ensure timely preparation of materials that support effective decision-making.
• Support executive operations through proactive scheduling, meeting planning, follow-up activities, and day-to-day administrative coordination.
• Maintain accurate records, prepare reports, presentations, and executive summaries, and oversee the organization of critical business documentation.
• Serve as a key point of contact for internal and external stakeholders, handling communications and ensuring information is routed effectively and professionally.
• Coordinate travel arrangements, accommodations, itineraries, and logistics for executives and leadership teams.
• Support the planning and execution of meetings, workshops, leadership events, team activities, and business forums.
• Handle sensitive and confidential information with a high degree of discretion, professionalism, and integrity.
• Support operational reporting activities and the preparation of business updates, status reports, and presentation materials.
• Contribute to the smooth running of administrative processes and day-to-day team operations.
• Identify opportunities to improve administrative processes and recommend enhancements that increase efficiency and consistency.
• Collaborate closely with colleagues across Administration and other business functions to ensure alignment and operational effectiveness.
• Assist with documenting, maintaining, and updating administrative procedures and ways of working.

WHAT WE VALUE

• Experience supporting senior leaders, executives, or management teams in an administrative, coordination, or executive assistant capacity.
• Ability to manage multiple priorities, schedules, and deadlines while maintaining a high level of organization and attention to detail.
• Experience coordinating meetings, events, travel arrangements, and business logistics.
• Strong communication skills and confidence interacting with stakeholders across different levels of an organization.
• Experience preparing reports, presentations, executive communications, or business documentation.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Familiarity with administrative processes, operational coordination, and business support activities.
• Experience working collaboratively across teams and functions to ensure efficient execution of activities and priorities.
• Interest in identifying process improvements and supporting continuous operational excellence.
• Curiosity to learn new tools, processes, and ways of working that enhance organizational effectiveness.

BENEFITS

• Attractive salary, bonus scheme, and pension are essential for any work agreement.
• In addition to our traditional benefit scheme, we provide flexible working arrangements and a hybrid workplace model that supports a healthy work-life balance.
• We are committed to supporting professional growth through learning opportunities, development programs, collaboration across our global organization, and exposure to a wide range of business functions and leadership teams.
• There is never just one route for development at SimCorp.
• We offer an individualized approach to career growth and encourage our employees to pursue opportunities aligned with their ambitions and interests.

WHO WE ARE

For over 50 years, we have worked closely with investment and asset managers to become the world’s leading provider of integrated investment management solutions. We are 3,000+ colleagues with a broad range of nationalities, educations, professional experiences, ages, and backgrounds. SimCorp is an independent subsidiary of the Deutsche Börse Group. Following the recent merger with Axioma, we leverage the combined strength of our brands to provide an industry-leading, full, front-to-back offering for our clients. SimCorp is a equal‑opportunity employer. We are committed to building a culture where diverse perspectives and expertise are integrated into our everyday work. We believe in the continual growth and development of our employees, so that we can provide best‑in‑class solutions to our clients.

#Li-Hybrid

SimCorp is a provider of industry‑leading integrated investment management solutions for the global buy side. Founded in 1971, with more than 3,000 employees across five continents, SimCorp is a truly global technology leader that empowers more than half of the world’s top 100 financial companies through its integrated platform, services, and partner ecosystem. SimCorp is a subsidiary of Deutsche Börse Group. As of 2024, SimCorp includes Axioma, the leading provider of risk and management and portfolio optimization solutions for the global buy side.

Discover more about our culture, recruitment process, and commitment to promoting meaningful work