Executive Assistant

Castleton Commodities International; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading Merchant Commodity Trading firm based in London is looking for an experienced Executive Assistant to support a member of the Senior Management Team. The role involves heavy calendar management, travel coordination, and preparation of professional documents. Candidates should have a minimum of 5 years of experience in an executive administrative role, exhibiting strong organisational and communication skills in a dynamic work environment. The company offers a range of competitive benefits and opportunities for professional growth.

Benefits

Medical, dental, and life insurance benefits

Employee assistance and wellness programs

Paid parental and family leave

Tuition assistance and reimbursement

Quarterly Innovation Awards

Discount program for fitness facilities

Qualifications

• Minimum of 5 years of prior experience in an Executive Administrative role.
• Experience in a fast-paced environment and smaller office setting.
• Exceptional attention to detail and ability to prioritise tasks.

Responsibilities

• Manage heavy calendar and phone activities across multiple time zones.
• Coordinate complex travel arrangements for international and domestic trips.
• Prepare correspondence, presentations, and reports efficiently.

Skills

Organisational skills

Written communication

Verbal communication

Problem solving

Collaboration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SAP Concur

Job description

Castleton Commodities International, a leading Merchant Commodity Trading and Investment firm is hiring an Executive Assistant for our London office. We are seeking an experienced Executive Assistant to join our team and support a Senior Management Team member and their respective organisation. The position also requires a flexible administrative professional who can assist multiple business units within CCI, ensuring smooth coordination and efficient operations throughout the organisation, as well as collaborating across the admin function. The ideal candidate thrives in a fast‑paced environment, is highly organised, professional, proactive, collaborative, and an effective problem solver.

Responsibilities

• Heavy calendar/phone management; internal/external meetings and conference calls (between multiple time zones)
• Manage high volumes of international and domestic travel including expense tracking, invoicing, and related documentation
• Prepare and edit correspondence, presentations, reports, and other documents
• Prepare and distribute agendas (including updating PowerPoint presentations) and other materials for meetings
• Prepare and submit weekly expense reports through Concur and handle paper submissions as needed for the SMT member and their organisation
• Assist with the management and processing of invoices
• Handle incoming calls and welcome CCI visitors at reception
• Handle confidential information with discretion and professionalism
• Effective collaboration with other areas of the firm
• Coordinate office events, meetings, and conferences, including logistics and catering arrangements

Qualifications

• Minimum of 5 years of prior experience in an Executive Administrative role in a fast‑paced environment; ideal candidates have had experience working in a smaller office environment performing a hands‑on role with multiple stakeholders
• Exceptional organisational skills and attention to detail
• Strong written and verbal communication skills
• Ability to prioritise tasks and manage changing priorities in a deadline‑driven environment
• Demonstrated ability to collaborate effectively with all levels of employees
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and SAP Concur

Employee Programs & Benefits

CCI offers competitive benefits and programs to support our employees, their families and local communities. These include:

• Competitive comprehensive medical, dental, retirement and life insurance benefits
• Employee assistance & wellness programmes
• Parental and family leave policies
• CCI in the Community: Each office has a Charity Committee and as a part of this programme employees are allocated 2 days annually to volunteer at selected charities
• Charitable contribution match programme
• Tuition assistance & reimbursement
• Quarterly Innovation & Collaboration Awards
• Employee discount programme, including access to fitness facilities
• Competitive paid time off
• Continued learning opportunities

Visit https://www.cci.com/careers/life-at-cci/# to learn more!