Executive Assistant

WizeHire, Inc; Exton; Hybrid; GBP 37,000 - 46,000; Full time

Job summary

A boutique real estate firm is seeking a full-time Executive Assistant to join the team in West Chester, PA. This hybrid role includes administrative support, marketing tasks, and client interactions. The ideal candidate must be organized, possess strong communication skills, and have experience with CRM systems. You will manage executive calendars, oversee email communications, and support marketing initiatives, contributing to a high-performing work environment that prioritizes client satisfaction and team collaboration.

Benefits

Performance bonuses

Flexible hours

Opportunities for growth

Qualifications

• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Experience managing complex calendars and scheduling.

Responsibilities

• Provide high-level administrative support to leadership.
• Manage executive calendars and coordinate meetings.
• Oversee email management and respond on behalf of leadership.
• Maintain and organize confidential documents and reports.

Skills

Organizational skills

Communication skills

CRM systems proficiency

Problem-solving skills

Attention to detail

Tools

Google Workspace

Microsoft Office

Job description

Are you organized, creative, and eager to grow in real estate?

Luxe Local Real Estate is looking for a dynamic, full-time Executive Assistantto join our growing team in West Chester, PA. This hybrid role is perfect for someone who thrives on variety, balancing behind-the-scenes coordination, marketing execution, and hands-on client support during showings and open houses.

You’ll play a pivotal role in keeping our team organized, our marketing sharp, and clients delighted. If you’re ready to learn, contribute, and grow alongside a high-performing team, this is your opportunity.

This is a hybrid rolethat blends administrative excellence, marketing creativity, and client-facing support. You’ll manage systems and communications that keep our team organized, listings polished, and clients informed, assist in marketing efforts (social media, listing promotions, events), and occasionally serve as a showing partner or open house host.

Work Schedule (Full-Time, 40–45 hrs/week)

• Sunday–Thursday (10 AM–6 PM): Core hours focused on administrative, marketing, and client-facing tasks
• Flexibility for occasional evening showings, events, or adjusted hours based on team and client needs
• Friday and Saturday are typically off (with occasional weekend coverage for special events or listings)

We value work-life balance — weekday flexibility is provided when weekend coverage is needed.

Compensation

• Base Salary:$50,000–$60,000 (based on experience)
• Performance Bonuses:Potential to earn an additional$10,000–$20,000+ annually
• Per closing bonus ($250–$500)
• Marketing performance incentives
• PTO + flexible hours after probationary period
• Opportunities for growth into operations, marketing, or sales roles

Luxe Local Real Estate is a boutique team based in West Chester, PA, known for exceptional client service, high design standards, and strong community presence. We specialize in residential and new construction real estate and are committed to combining local expertise with modern marketing and technology. Our culture values teamwork, excellence, and authentic relationships both within our team and with every client we serve.

Responsibilities

• Provide high-level administrative support to the lead agents and leadership team to ensure seamless daily operations
• Manage executive calendars, coordinate meetings, and prioritize appointments to maximize efficiency and productivity
• Oversee email management—including drafting, categorizing, prioritizing, and responding on behalf of leadership when appropriate
• Prepare, organize, and maintain confidential documents, contracts, and reports with exceptional accuracy
• Serve as the primary point of contact for internal team communications and external client or vendor inquiries
• Coordinate travel arrangements, accommodations, itineraries, and logistics for business-related trips
• Support transaction and listing management by ensuring documentation, timelines, and deliverables are completed accurately
• Assist in preparing presentations, proposals, and team materials for client meetings, workshops, and strategic planning
• Maintain and improve standard operating procedures, systems, and organizational workflows
• Track key KPIs, project timelines, and follow-up tasks to ensure commitments are met, and priorities stay on target
• Handle light bookkeeping tasks such as expense reporting, invoice processing, and budget tracking
• Support recruitment and onboarding by coordinating interviews, preparing materials, and ensuring a smooth integration process
• Manage special projects and initiatives—including events, launches, marketing rollouts, and operational improvements
• Monitor and organize CRM notes, tasks, and communication logs to keep leadership informed and aligned
• Protect time, maintain confidentiality, and act as a gatekeeper to ensure leadership can focus on high-value priorities

Qualifications

Required Skills & Experience

• Exceptional organizational and time-management skills, with the ability to juggle multiple priorities and protect executive time
• Strong written and verbal communication skills, including the ability to draft professional emails, documents, and client correspondence
• Proficiency with CRM systems, Google Workspace or Microsoft Office, and task/project management tools
• Ability to maintain confidentiality, exercise sound judgment, and handle sensitive information with discretion
• Strong problem-solving skills and the ability to anticipate needs before they arise
• High attention to detail, accuracy, and follow-through in a fast-paced, deadline-driven environment
• Experience managing complex calendars, scheduling, travel arrangements, and meeting logistics
• Ability to work both independently and collaboratively while supporting a high-performing leadership team
• Professional presence, emotional intelligence, and the ability to communicate effectively with clients, vendors, and team members at all levels
• Reliable transportation and flexibility to support occasional evening/weekend events or urgent needs

Preferred Skills

• Prior experience as an Executive Assistant, Operations Assistant, or administrative partner in real estate, professional services, or a fast-paced small business
• Familiarity with real estate workflows, transaction timelines, listing processes, and industry terminology
• Experience preparing presentations, reports, proposals, or meeting summaries
• Background supporting executives, forward-thinkers, or sales leaders with high-volume communication
• Comfort with basic financial tasks such as expense reporting, budgeting, or light bookkeeping
• Experience improving systems, creating SOPs, or establishing organizational workflows