Executive Assistant

James Fisher and Sons plc; England; On-site; GBP 60,000 - 80,000; Full time

Job summary

A global engineering services company is seeking a proactive Executive Assistant to provide high-level administrative support to senior executives in London. This role involves managing schedules, communications, and travel logistics while ensuring a well-organized office environment. The ideal candidate should have solid experience in administrative support, proficiency in Microsoft Office Suite, and strong organizational skills. Join this inclusive and dynamic team during an exciting transformation journey.

Benefits

Competitive salary and benefits

Career development opportunities

Inclusive company culture

Qualifications

• Proven experience as an Executive Assistant in a fast-paced environment.
• Skilled at managing domestic and international travel logistics.
• Experience handling confidential and sensitive information.

Responsibilities

• Manage complex calendars and appointments for executives.
• Draft and format correspondence and reports.
• Coordinate meetings and prepare necessary materials.

Skills

Organisational skills

Communication skills

Time management

Attention to detail

Proficiency in Microsoft Office Suite

Problem-solving

Multitasking

Team collaboration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Executive Assistant

Full-Time, Permanent

London, Site-based with flexibility (may include travel as and when required)

The Role:

We are looking for a highly organised and proactive Executive Assistant to join our team on a permanent basis. This is a fast‑paced and varied role, providing high-level administrative support to senior executives. You will play a key part in enabling leadership to focus on strategic priorities by managing schedules, communications, and travel logistics.

Based in our newly renovated London office, you’ll be part of a collaborative and supportive team environment. As we progress through an exciting transformation journey, this is a fantastic time to come on board and contribute to our evolving success!

What you’ll be doing:

• Manage complex calendars, including scheduling appointments, meetings, and coordinating travel logistics.
• Prioritise and respond to incoming communications, ensuring timely and professional handling of emails and calls.
• Draft, edit, and format correspondence, reports, presentations, and other key documents.
• Support financial processes such as raising purchase orders, processing invoices, and managing expense claims.
• Organise and coordinate meetings, conferences, and events, including preparing agendas and distributing materials.
• Ensure meeting spaces are fully equipped and set up to support seamless delivery.
• Arrange detailed travel itineraries, accommodations, and transportation for executives.
• Prepare and submit expense reports and reimbursement requests accurately and on time.
• Maintain well‑organised electronic and physical filing systems.
• Conduct research and compile relevant data to support executive decision‑making.
• Handle sensitive and confidential information with discretion and professionalism.
• Monitor and manage office supplies, placing orders as needed.
• Ensure the executive office environment remains organised, professional, and well‑maintained.

What we’re looking for:

• Proven experience as an Executive Assistant with a solid foundation in administrative support.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experienced in managing domestic and international travel logistics.
• Skilled in handling confidential and sensitive information.
• Strong organisational and time management abilities.
• Excellent written and verbal communication skills.
• Capable of multitasking and prioritising effectively.
• Detail‑oriented with sound problem‑solving capabilities.
• Maintains professionalism and discretion.
• Adaptable to shifting priorities and fast‑paced environments.
• Collaborative team member with strong interpersonal skills.
• Analytical thinker with a proactive approach to challenges.

Why join us?

• Competitive salary and benefits package aligned with experience.
• Opportunities for career development and organisational visibility.
• Inclusive and supportive culture that values individual contributions.
• Meaningful work with impact across safety, innovation, and global operations.

About Us:

James Fisher is a global engineering services company with over 50 years of experience delivering complex offshore energy projects in some of the world’s most challenging environments. We operate across Energy, Defence, and Maritime Transport, leveraging cutting‑edge technology and deep expertise to support the full lifecycle of our customers’ assets.

Our One James Fisher strategy unites our capabilities under a single vision, building a stronger, more cohesive business within the Blue Economy.

Visit our website

If this sounds like the ideal next step in your career, then click ‘apply’ now!

You can find out more about James Fisher & Sons group companies and valued behaviours by watching a short film here: We are One James Fisher - YouTube

Due to the volume of applications, we receive for our vacancies, on occasion applications may close before the deadline, so please apply early to avoid disappointment.

James Fisher and Sons are committed to taking positive action on diversity and strongly encourage applications for candidates from all backgrounds. We are proud to be a Disability Confident employer and recognise that our success depends on our talented and diverse workforce.