Executive Assistant

Novatus Global; England; On-site; GBP 30,000 - 45,000; Full time

Job summary

A fast-growing RegTech firm in the UK seeks an Executive Assistant to support its founders. The role involves managing schedules, coordinating meetings, and acting as a key liaison. Ideal candidates thrive in dynamic settings and possess strong organizational and communication skills. The company offers benefits including private medical insurance and flexible working hours.

Benefits

Private Medical Insurance

Enhanced parental leave

Professional qualification sponsorship

Fast career progression

Flexible hours

Paid volunteering leave

Gym & fitness discounts

Monthly team lunches

Qualifications

• Proven experience supporting senior executives in a fast-paced environment.
• Exceptionally organized, detail-oriented, and calm under pressure.
• Confident communicator who builds trust quickly.

Responsibilities

• Provide end-to-end executive support to both Founders.
• Coordinate meetings, prepare briefing packs, and ensure the Founders are equipped for engagements.
• Act as a central point of contact between the Founders and stakeholders.

Skills

Creative problem-solving

Organizational skills

Confident communication

Tech-savvy

Adaptability

Collaboration

Tools

Microsoft Teams

Zoom

PowerPoint

Excel

Job description

Novatus Global is a Series B scale‑up RegTech SaaS provider and boutique advisory firm, helping financial institutions manage their most complex regulatory requirements. We combine deep consulting expertise with cutting‑edge SaaS solutions, enabling clients to strengthen compliance, enhance resilience, and drive sustainable growth.

Our flagship SaaS platform, En:ACT (short for Enabling Accurate Compliance in Transaction reporting), is a market‑leading solution for regulatory transaction reporting and reconciliation across global regimes.

En:ACT automates reporting, reconciles data across systems, and maps errors directly to regulatory rules, helping firms remediate quickly, reduce risk, and meet regulatory obligations with confidence. Already trusted by more than 30 firms worldwide, the platform is scalable, proven, and designed for both business and technical users.

Alongside our SaaS offering, our unique model delivers consulting services across Risk & Compliance (including Transaction Reporting and Operational Resilience), ESG, Strategy, Data, and Operations. Unlike larger consultancies, we embed ourselves within client teams to deliver both insight and execution, taking ownership of outcomes and driving measurable impact.

Since our launch in 2019, we have scaled rapidly, creating space for our people to grow with the business. Backed by North American private equity investment, and partnerships with the London Stock Exchange Group and Snowflake’s global data platform, we are shaping the future of regulatory compliance through innovation in both advisory and technology. Our growth plans do not stop here; we are on the lookout for top‑tier talent to join us on our journey and enable our next phase of success.

Executive Assistant

Location: London HQ

Working pattern: 5 days a week, in‑office

Reports to: Our 2 Co‑founders

About the Role

We’re looking for an exceptional Executive Assistant to support our two Founders in a fast‑paced, high‑growth environment. This role sits at the heart of our business, ensuring our leaders can operate at maximum effectiveness across multiple priorities and time zones.

You’ll thrive on pace, variety, and problem‑solving – anticipating needs, managing shifting priorities, and bringing order to complexity. This is a hands‑on role that demands agility, resilience, and impeccable attention to detail.

Key Responsibilities

• Provide end-to-end executive support to both Founders, including complex diary, inbox, and travel management.
• Stay one step ahead – anticipating needs, managing competing priorities, and adapting quickly as plans change.
• Coordinate meetings, prepare briefing packs, and ensure the Founders are fully equipped for every engagement.
• Act as a central point of contact between the Founders and internal/external stakeholders, maintaining professionalism and discretion.
• Drive follow‑up on actions and communications to keep initiatives moving at pace.
• Support project coordination, internal comms, and ad‑hoc research as needed.
• Manage expenses, approvals, and administrative processes efficiently.
• Assist with company events and leadership off‑sites.
• Provide limited out‑of‑hours support for time‑sensitive matters.
• Assisting with office management, equipment management and operations management when required.

About You

• Proven experience supporting senior executives or founders in a fast‑paced, high‑growth business.
• A natural creative problem‑solver who brings ideas to the table and finds better ways to do things.
• Exceptionally organised, detail‑oriented, and calm under pressure.
• Confident communicator who builds trust quickly and handles sensitive information with discretion.
• Tech‑savvy, with experience using tools like Microsoft Teams, Zoom, PowerPoint and Excel.
• Adaptable, curious, and energised by working in an environment where priorities can change fast.
• Collaborative and proactive – someone who gets things done without being asked twice.

Benefits

• Private Medical Insurance (AXA) – includes mental health, dental, vision, and private GP access
• Employee Assistance Program
• Enhanced parental leave (maternity & paternity)
• Professional qualification sponsorship
• Fast career progression based on performance, not tenure
• Holiday entitlement increases with tenure
• Flexible hours with core collaboration time
• Paid volunteering leave
• Gym & fitness discounts
• Monthly team lunches, quarterly socials, and office snacks & drinks
• Interest‑based working groups to collaborate and innovate

Diversity, Equity & Inclusion

Novatus is an Equal Opportunity Employer. All employment decisions are made based on business needs, role requirements, and individual qualifications, without regard to race, age, religion or belief, sex, sexual orientation, gender identity or expression, marital or civil partnership status, pregnancy or maternity, socioeconomic background, disability, or any other characteristic protected under the Equality Act 2010.

We maintain a workplace culture that is inclusive, respectful, and supportive. Our recruitment and selection processes are designed to ensure fairness and consistency for all candidates.

Reasonable adjustments are available throughout the application and interview process, and candidates are encouraged to contact Human Resources to discuss any specific requirements.

This commitment is embedded in all aspects of our employment practices, including recruitment, compensation, professional development, promotion, and workplace conduct.