Executive Assistant

GCB AGENCY RECRUITMENT; Dereham; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A respected estate agency in Norfolk is hiring an Executive Assistant to support the senior leadership team. This mobile role combines office work, branch visits, and home working, requiring strong organizational skills, data proficiency, and excellent communication abilities. Tasks include managing reports, supporting operational consistency, and engaging across teams. Ideal candidates will have experience in estate agency settings and be comfortable working independently in a collaborative environment. A salary of up to £30,000 is offered based on experience.

Benefits

Collaborative team environment

Low staff turnover

Opportunity for impact

Flexible working conditions

Qualifications

• Exceptional organizational skills with strong attention to detail.
• Proactive and confident in using initiative.
• Strong verbal and written communication abilities.
• Highly competent with Microsoft Office, particularly Excel.
• Experience in estate agency or lettings environments.

Responsibilities

• Support the leadership team by managing reports and figures.
• Ensure operational consistency and strong communication.
• Assist in organizing meetings, appraisals, and follow-up actions.
• Proofread important communications before distribution.
• Act as a main contact for the CRM system.

Skills

Organizational skills

Data analysis

Strong communication

Microsoft Office

Attention to detail

Proactive mindset

Job description

We’re working with a highly respected estate agency in Norfolk that is looking to appoint an Executive Assistant to support its senior leadership team, working closely with its operational management team.

This is a varied, business-critical role suited to someone highly organised, confident with data and reporting, and comfortable operating across multiple locations and teams.

The position is mobile and flexible, combining office-based work, meetings, branch visits, and home working depending on business needs.

As an Executive Assistant, you will be offered:

• Up to £30,000, depending on experience
• Full support from a collaborative, close-knit team with a very low staff turnover
• The opportunity to work with one of Norfolk’s most respected and well-regarded estate agencies
• A varied, fast-paced role where no two days are the same and your contribution genuinely makes an impact

The Role

You’ll act as a central support function for the leadership team, helping ensure operational consistency, strong communication, and accurate reporting across the business.

As an Executive Assistant, your duties will be:

• Pulling together weekly figures, reports, and performance updates, including sales forecasts and activity tracking
• Keeping an eye on standards across the business by checking pipelines, vendor care, valuations, and applicant management
• Flagging any issues, trends, or areas that could be improved and feeding these back to senior management
• Supporting managers and directors by organising meetings and appraisals, taking notes, and following up on actions
• Proofreading and sense-checking important communications before they’re sent out
• Acting as a main point of contact for the CRM system and helping teams use it effectively
• General business administration
• Supporting compliance, marketing, and central admin tasks as needed
• Attending meetings and working across different parts of the business
• Getting involved in wider projects and operational support when required

To be considered for the Executive Assistant role, you must have:

• Exceptionally organised with strong attention to detail
• Proactive, forward-thinking, and confident using initiative
• Strong communicator, both written and verbal
• Highly competent with Microsoft Office, particularly Excel and data analysis
• Comfortable working with senior stakeholders and leadership teams
• Able to manage a varied workload independently
• Discreet, professional, and process-driven
• Previous exposure to estate agency or lettings environments

Why Consider This Opportunity?

This role sits at the heart of the business, supporting leadership and ensuring consistency and accuracy across operations. You’ll be joining a collaborative, professional environment where organisation, structure, and high standards are genuinely valued.