Executive Assistant

Bain and Gray; Croydon; On-site; GBP 40,000 - 50,000; Full time

Job summary

A prestigious public-sector organisation in Croydon is seeking a polished Executive Assistant to support the CEO's office. The ideal candidate will bring significant experience and thrive in a professional environment. Duties include managing correspondence, complex travel, and overseeing the CEO office budget. This role offers the chance to work closely with high-level leadership and play an essential part in the executive suite's operations.

Qualifications

• Exceptional administrative support dealing with highly confidential information.
• Effective management of complex international travel.
• Ability to represent a high-profile office with confidence.

Responsibilities

• Screening and managing correspondence on behalf of the CEO.
• Liaising with board support teams for governance activities.
• Leading and organising internal events.

Skills

Significant experience as an EA supporting C-suite

Strong written communication skills

Highly organised with a proactive approach

Job description

Croydon (5 days per week on-site, with 1 day a week typically in London Bridge)

Core Hours: 8:30am–6:30pm

A highly respected public-sector organisation, reporting to Parliament and playing a critical role in finance around the UK, is seeking a polished and proactive Executive Assistant to join its busy CEO office. Although the organisation’s purpose may sound traditional on the surface, the culture is anything but! Under a dynamic CEO the business is undergoing an exciting period of transformation, becoming a more efficient, modern, and well-aligned operation.

We’re looking for someone who brings presence, polish, someone who can represent a high-profile office with confidence and credibility. You will thrive in a structured, professional environment and enjoy being the organisational heartbeat of a busy exec suite.

This role sits alongside a Senior EA and Chief of Staff, offering exceptional exposure to high-level leadership while remaining rooted in the smooth day-to-day running of the CEO’s office.

The Role

This is a classic, high-quality Executive Assistant position supporting the CEO’s office. You will be the first point of contact within a fast-moving, high-profile environment and play a key role in keeping the office running seamlessly.

Duties will include

• Screening and managing internal and external correspondence on behalf of the CEO and Chief of Staff
• Providing exceptional administrative support dealing with highly confidential and sensitive information
• Inbox and email management
• Liaising closely with board support teams to coordinate key governance activity
• Acting as an ambassador for the CEO’s office, greeting senior stakeholders and visitors
• Managing complex international travel, itineraries, and visas
• Overseeing busy and ever-changing diaries for the CEO and Chief of Staff
• Leading and organising internal events and functions
• Managing monthly expenses
• Overseeing correspondence and filing systems
• Managing and reconciling the CEO office budget

The ideal candidate

• Significant experience as an EA supporting C-suite, Chief of Staff, or senior leadership
• Background in professional services, pensions, financial services, or legal beneficial
• Exceptionally polished and professional—A1 calibre
• Strong written communication skills
• Level-headed, and able to manage pressure with ease
• Highly organised with a naturally proactive approach

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.