Executive Assistant

Damart; Crossflatts; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading retail company in Crossflatts is seeking a proactive Executive Assistant to provide exceptional support to the leadership team. The role involves managing complex diaries, coordinating meetings, and building relationships with stakeholders. Ideal candidates will have experience supporting senior executives, excellent communication skills, and proficiency in Microsoft 365. This full-time position offers a vibrant work environment with various employee benefits.

Benefits

Access to 24/7 GP service

Life Assurance

Colleague discount

31 days annual leave

Auto enrolment company pension

Qualifications

• Proven experience supporting senior executives, MDs or Co-MDs in a fast-paced, dynamic environment.
• Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams, SharePoint).
• Calm under pressure, with a proactive and solutions-focused mindset.

Responsibilities

• Manage complex diaries and travel arrangements for the Co-MDs.
• Build trusted relationships across the business and with stakeholders.
• Coordinate and prepare for meetings — including agendas and actions.

Skills

Organisational skills

Communication skills

Proficiency in Microsoft 365

Emotional intelligence

Education

Degree level or equivalent experience

Job description

At Damart, We Are Passionate About Our Customers — Do You Share Our Love for People, Purpose, and Performance?

In this pivotal support role, you’ll be at the heart of our business, providing exceptional executive, administrative, and project support to our UK Co-Managing Directors and Leadership Team. You’ll help ensure the smooth running of the organisation, enabling effective leadership and delivery of our strategic priorities.

We are a collaborative team, looking for a proactive and confident Executive Assistant to join us full-time in our Bingley office. You’ll thrive in a fast-paced environment, balancing multiple priorities while maintaining professionalism, discretion, and a positive outlook.

About the Role

The Executive Assistant plays a key role in supporting our UK Co-Managing Directors and Leadership Team. This is a varied and fast-paced position requiring exceptional organisational skills, strong communication, and the ability to anticipate needs. You’ll work closely with senior leaders and external partners, contributing to the smooth delivery of our business priorities.

Key Responsibilities

• Manage complex diaries and travel arrangements for the Co-MDs, ensuring efficiency and no scheduling conflicts.
• Build trusted relationships across the business and with external stakeholders, representing Damart professionally at all times.
• Coordinate and prepare for meetings — from agendas and presentations to actions and follow-up.
• Support internal communications and draft updates and presentations on behalf of the Co-MDs.
• Organise leadership offsite & people events, and communication meetings.
• Provide administrative support for strategic projects, tracking milestones and outcomes.
• Maintain governance and documentation systems, ensuring confidentiality and compliance.
• Collaborate with Group colleagues and external partners, including community and charity partners.
• Champion company culture and colleague engagement through creative initiatives and leadership visibility.

What We’re Looking For

• Proven experience supporting senior executives, MDs or Co-MDs in a fast-paced, dynamic environment.
• Strong organisational, planning, and multitasking skills.
• Excellent written and verbal communication with a personable and professional style.
• High level of discretion, judgement, and emotional intelligence.
• Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams, SharePoint).
• Calm under pressure, with a proactive and solutions-focused mindset.
• Ideally educated to degree level or equivalent experience.

Benefits

• Access to 24/7 GP service through our Employee Assistance Programme
• Life Assurance
• Peace of mind benefit – death in service
• 50% Damart branded colleague discount & other retail discounts
• 31 days annual leave (including bank holidays, based on full-time)
• Auto enrolment company pension
• Retail discounts & 20% off EE
• Salary sacrifice options such as cycle to work, electric vehicle leasing, and buy & sell holidays (legislative restrictions apply)