Executive Assistant

Ipsen Pharma (SAS); City Of London; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A global biopharmaceutical company in London is seeking an Executive Assistant to support the Executive Leadership Team. The ideal candidate will have extensive experience in providing administrative support, managing the executive’s calendar, coordinating international travel, and preparing meeting agendas. Efficient organizational skills, excellent communication, and proficiency in Microsoft Office are essential. This role promotes a collaborative workplace culture.

Qualifications

• Extensive Executive Assistant experience supporting senior leadership.
• Pharmaceutical industry experience preferred but not essential.
• Proven ability in project management and event planning.

Responsibilities

• Manage the executive’s calendar efficiently.
• Coordinate complex international travel arrangements.
• Prepare meeting agendas and take minutes.
• Raise and track purchase orders and contracts.
• Organize offsite meetings and corporate events.
• Serve as liaison between the executive and stakeholders.
• Collaborate with other assistants.
• Maintain accurate records of key documents.

Skills

Intuition

Organizational skills

Excellent communication

Proficiency in Microsoft Office

Financial management

Event planning

Job description

Title: Executive Assistant

Company: Ipsen Biopharm Ltd

About Ipsen:

Ipsen is a mid-sized global biopharmaceutical company with a focus on transformative medicines in three therapeutic areas: Oncology, Rare Disease and Neuroscience. Supported by nearly 100 years of development experience, with global hubs in the U.S., France and the U.K, we tackle areas of high unmet medical need through research and innovation.

Our passionate teams in more than 40 countries are focused on what matters and endeavor every day to bring medicines to patients in 88 countries. We build a workplace that champions human-centric leadership and fosters a culture of collaboration, excellence and impact. At Ipsen, every individual is empowered to be their true selves, grow and thrive alongside the company’s success. Join us on our journey towards sustainable growth, creating real impact on patients and society!

For more information, visit us at https://www.ipsen.com/ and follow our latest news on LinkedIn and Instagram.

Job Description:

Location: London Paddington (hybrid 60% on-site)
Division: Global Product & Portfolio Strategy
Reports to: Vice President Global Head, Value & Access

About the Role

As an Executive Assistant supporting a member of the Executive Leadership Team, you will deliver high-quality, comprehensive, and timely administrative support. Acting as a trusted partner, you will manage all logistical and coordination activities, ensuring seamless communication and a professional interface on behalf of the EVP.

Key Responsibilities

• Diary Management: Organize and maintain the executive’s calendar, ensuring efficient scheduling and conflict‑free planning.
• Travel & Expenses: Coordinate complex international travel arrangements and manage expense reporting.
• Meeting Coordination: Prepare agendas, take minutes, and follow up on actions for internal and external meetings.
• Budget & Contract Management: Raise and track purchase orders and contracts, ensuring compliance and timely processing.
• Event Planning: Organize offsite meetings, team‑building activities, and corporate events.
• Communication: Serve as liaison between the executive and stakeholders, ensuring clarity and professionalism.
• Team Support: Collaborate with other assistants and support teams to maintain smooth operations.
• Document Management: Maintain accurate records and ensure accessibility of key documents.

About You

• Experience:
  • Extensive Executive Assistant experience supporting senior leadership (SVP level or higher).
  • Pharmaceutical industry experience preferred but not essential.
  • Proven ability in project management and event planning.
• Skills & Competencies:
  • High levels of intuition, proactivity, and confidentiality.
  • Strong organizational and prioritization skills with ability to manage multiple tasks under pressure.
  • Excellent communication skills and confidence to represent the EVP professionally.
  • Proficiency in Microsoft Office and virtual meeting tools (e.g., Microsoft Teams).
  • Financial and budget management knowledge.
• Personal Qualities:
  • Flexible, solutions‑oriented, and able to anticipate needs.
  • Collaborative team player with a positive attitude.
  • Committed to excellence and continuous improvement.

Why Join Us?

At Ipsen, we are:

• Inclusive and diverse, fostering a culture of respect and collaboration.
• Patient‑centric, driven by science and innovation.
• Agile and entrepreneurial, committed to excellence in execution.

Join us and be part of a global organization that values integrity, creativity, and proactive collaboration.

Occasional travel required.

Apply now to make an impact in a dynamic, global environment.

We are committed to creating a workplace where everyone feels heard, valued, and supported; where we embrace “The Real Us”. The value we place on different perspectives and experiences drives our commitment to inclusion and equal opportunities. When we include diverse ways of thinking, we make more thoughtful decisions and discover more innovative solutions. Together we strive to better understand the communities we serve. This means we also want to help you perform at your best when applying for a role with us. If you require any adjustments or support during the application process, please let the recruitment team know. This information will be handled with care and will not affect the outcome of your application.