Executive Assistant

Women in Tech; City Of London; Hybrid; GBP 45,000 - 60,000; Full time

Job summary

A leading tech company in the UK seeks an experienced Executive Assistant to support a Business Unit Leader. The role requires expertise in complex diary management, event coordination, and strong communication skills. Benefits include competitive salary, pension, private healthcare, and a commitment to inclusivity. This is a hybrid position, and candidates must have UK Security Clearance or be eligible for it.

Benefits

Competitive salary

Excellent pension

Private healthcare

Share scheme

Qualifications

• Several years' experience as an Executive Assistant supporting senior leaders.
• Strong Microsoft Office and business administration skills.
• Public event coordination and material production experience.
• High level of discretion and integrity when handling confidential information.

Responsibilities

• Manage complex diaries, travel, and logistics with precision.
• Draft correspondence and prepare materials on behalf of the BU Leader.
• Plan and execute business events and meetings effectively.
• Provide confidential administrative support.
• Identify priorities and manage workflows.
• Build strong relationships across CGI and with external partners.

Skills

Microsoft Office proficiency

organized problem-solving

excellent written communication

diary management

stakeholder communication

event coordination

Job description

Overview

At CGI, we empower our people to make a real impact by supporting leaders who shape the future of our business. As an Executive Assistant to a Business Unit Leader, you'll play a vital role in driving operational excellence, enabling our leaders to focus on strategic growth and client success. You'll be at the heart of a fast-moving, collaborative environment where your initiative, organisation, and professionalism ensure the seamless running of business operations. This is an opportunity to take ownership, contribute to transformation, and help CGI continue delivering high-value, innovative solutions for our clients across the UK.

CGI was recognised in the Sunday Times Best Places to Work List 2025 and has been named a UK "Best Employer" by the Financial Times. We offer a competitive salary, excellent pension, private healthcare, plus a share scheme (3.5% + 3.5% matching) which makes you a CGI Partner not just an employee. We are committed to inclusivity, building a genuinely diverse community of tech talent and inspiring everyone to pursue careers in our sector, including our Armed Forces, and are proud to hold a Gold Award in recognition of our support of the Armed Forces Corporate Covenant. Join us and you'll be part of an open, friendly community of experts. We'll train and support you in taking your career wherever you want it to go.

Due to the secure nature of the programme, you will need to hold UK Security Clearance or be eligible to go through this clearance. This is a hybrid position.

Responsibilities

• Lead & Coordinate: Manage complex diaries, travel, and logistics with precision and foresight.
• Facilitate & Communicate: Draft correspondence, prepare materials, and ensure timely responses on behalf of the BU Leader.
• Organise & Deliver: Plan and execute business events, meetings, and forums, ensuring impactful outcomes.
• Support & Enable: Provide confidential administrative support, mentor other Executive Assistants, and cover peers where required.
• Streamline & Prioritise: Identify priorities, manage workflows, and act as a trusted gatekeeper.
• Collaborate & Connect: Build strong relationships across CGI and with external partners to enhance operational effectiveness.

Required Qualifications

• Several years' experience as an Executive Assistant supporting senior leaders.
• Strong Microsoft Office and business administration skills.
• Proven ability to manage complex diaries, travel, and stakeholder communications.
• Experience coordinating large events and producing professional materials.
• Excellent written and verbal communication skills.
• A proactive, organised, and flexible approach with strong problem-solving ability.
• Understanding of CGI systems or similar enterprise tools (advantageous).
• High level of discretion and integrity when handling confidential information.

Notes

Together, as owners, let's turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. You are invited to be an owner from day 1 as we work together to bring our Dream to life. CGI Partners benefit from our collective success and actively shape the company's strategy and direction.

Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide opportunities to deepen your skills and broaden your horizons.