Executive Assistant

The Hiring Dept.; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A national charity in Central London seeks an Executive Assistant to the CEO. The role involves managing the CEO's diary, preparing reports, and coordinating board meetings. Ideal candidates have strong organisational skills, discretion, and experience supporting senior leaders. This position offers an exciting opportunity to contribute to a meaningful mission.

Qualifications

• Proven experience as an Executive Assistant or senior administrative professional.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.

Responsibilities

• Provide proactive diary and inbox management support.
• Prepare high-quality briefings, reports, and presentations.
• Organise and support meetings for the Board and leadership team.
• Handle sensitive and confidential information.
• Lead or coordinate small-to-medium projects.

Skills

Organisational skills

Time-management skills

Communication skills

Discretion

IT literacy

Tools

Microsoft Office

Digital collaboration tools

Job description

Executive Assistant to the CEO

Location: Central London

Hours: Full Time

Salary: Competitive, dependent on experience

About Our Client

Our client is a national charity supporting people with combined sight and hearing loss to live the lives they want. They provide emotional and practical support, information, advice, and opportunities for connection, helping people who are deafblind to overcome barriers and thrive.

This is an exciting time to join them as they strengthen their voice, expand their reach, and deliver on an ambitious new strategy to make the UK a more inclusive place for people living with deafblindness.

Purpose

As Executive Assistant to the CEO, you will play a pivotal role at the heart of our client’s organisation. You’ll provide high‑level executive, administrative, and project management support, ensuring the CEO’s time is focused on what matters most, leading the organisation, driving strategy, and representing the charity externally.

This is a role for someone who thrives on responsibility, enjoys variety, and takes pride in helping things run smoothly and efficiently. You’ll act as the CEO’s right hand, managing priorities, enabling effective decision‑making, and supporting strong relationships across the charity and beyond.

Responsibilities

• Provide proactive diary, inbox, and task management support, anticipating needs and ensuring the CEO is always one step ahead.
• Prepare high‑quality briefings, reports, presentations, and correspondence.
• Organise and support meetings for the Board, leadership team, and with external partners, including agenda preparation, minute‑taking, and action tracking.
• Handle sensitive and confidential information with absolute discretion.

• Support the CEO and Board with governance requirements, including timely submissions to the Charity Commission and other regulatory bodies.
• Assist with the coordination of Board papers, logistics, and governance calendars.

• Lead or coordinate small‑to‑medium projects on behalf of the CEO, from planning to delivery.
• Monitor progress of strategic initiatives, providing updates and flagging risks or opportunities.
• Bring together teams and resources to ensure effective collaboration and delivery.
• Undertake research and data analysis to inform strategy and decision‑making.

• Act as a trusted point of contact for senior partners, ambassadors, and supporters.
• Build and maintain strong relationships across the organisation and with external stakeholders, representing the CEO with professionalism and warmth.

• Manage logistics for the CEO’s travel, events, speaking engagements, and media commitments.
• Support the coordination of charity‑wide initiatives, campaigns, and events.
• Contribute to key organisational communications and external relations projects.

This is not an exhaustive list, and you will need to be willing to take on additional duties and projects as required.

Person Specification

Our client’s expectations are high; they are looking for an Executive Assistant who embodies and can promote their values and mission in all their interactions and brings to the role:

• Proven experience as an Executive Assistant, Personal Assistant, or senior administrative professional supporting a senior leader.
• Excellent organisational and time‑management skills, with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills, with meticulous attention to detail.
• High levels of discretion, integrity, and emotional intelligence.
• Confident, proactive, and adaptable, able to work both independently and collaboratively.
• Strong IT literacy, including Microsoft Office and digital collaboration tools.
• A genuine commitment to our client’s mission and values.

It would also be highly desirable if you come to the role with experience of supporting a CEO, Director, or Board within the charity or nonprofit sector, an understanding of charity governance and compliance processes and experience in event coordination or project delivery in a fast‑paced environment.

Why Join Our Client

At our client, you’ll join a dedicated team, help shape the charity’s work, impact strategy, and collaborate with inspiring colleagues and partners.