Executive Assistant

Australasian Recruitment Company Limited; City Of London; Hybrid; GBP 35,000 - 45,000; Full time

Job summary

A boutique commercial law firm is seeking an experienced Executive Assistant in London to support two partners and four associates. Candidates should have at least five years of experience in a legal EA or related role, demonstrating exceptional organization, accuracy, and professionalism. The position offers a hybrid working model and 25 days of annual leave, increasing with service.

Benefits

25 days of annual leave

Private healthcare benefits

Hybrid working post-probation

Qualifications

• 5 years of experience as an Executive Assistant.
• Minimum 2 years working within the legal sector.

Responsibilities

• Providing EA support to solicitors and managing administrative tasks.
• Supporting other EAs within the team as required.
• Managing billing processes and maintaining financial spreadsheets.
• Tracking key deadlines relevant to partners.
• Inputting and tracking deadlines.
• Amending and formatting legal documents.
• Managing digital filing systems and time recording.
• Preparing expense claims accurately.
• Supporting marketing administration.
• Overseeing general office administration.

Skills

Exceptional organisation

Accuracy

Professionalism

Proactivity

Adaptability

Job description

EXECUTIVE ASSISTANT

A boutique commercial law firm specialising in the creative industries is seeking an experienced Executive Assistant to support two partners and four associates. The ideal candidate will have at least five years’ experience in a legal EA, PA or secretary role, with exceptional organisation, accuracy and professionalism. Proactive and adaptable, they will anticipate needs, manage multiple priorities and be committed to a long‑term career within a growing firm.

EXECUTIVE ASSISTANT ROLE

• Providing EA support to a range of solicitors, including two partners and six associates, managing administrative tasks, new client setup, diary management, meeting arrangements (in‑person and Zoom), DocuSign coordination, client communications, internal reporting and third‑party correspondence on behalf of the firm
• Supporting other EAs within the team as required
• Managing billing processes, including raising billing guides and invoices (with disbursements) and maintaining financial spreadsheets; experience with litigation billing desirable but not essential
• Inputting and tracking key deadlines relevant to partners and departmental priorities
• Undertaking occasional digital dictation tasks
• Amending, formatting and comparing legal documents to ensure accuracy and consistency
• Carrying out copy typing and document preparation tasks
• Managing digital filing systems and time recording (with training provided)
• Preparing and submitting expense claims accurately and promptly
• Supporting marketing administration, including creating LinkedIn and website posts
• Overseeing general office administration, including managing firm subscriptions, stationery and computer hardware, handling post and liaising with contractors

EXECUTIVE ASSISTANT ESSENTIALS

• 5 years of experience as an Executive Assistant
• Minimum 2 years working within the legal sector

EXECUTIVE ASSISTANT BENEFITS

• Working on a hybrid basis following completion of the probationary period
• Receiving 25 days of annual leave, increasing with length of service
• Accessing private healthcare benefits

If you feel that you fit the above criteria, then please apply today by submitting your CV to us. Please note that due to the high volume of applications that we receive, only successful applicants will be contacted. For information on how we process personal information, please refer to our website: How We Use Your Personal Information.

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.