Executive Assistant

Membershipbespoke; City Of London; Hybrid; Full time

Job summary

A leading recruitment agency is seeking an experienced Executive Assistant in London to support the Managing Director and the CPS administration team. This full-time role offers a hybrid work environment and requires proven EA experience, exceptional communication skills, and proficiency in Microsoft Office. Candidates will manage complex schedules and engage with stakeholders while ensuring confidentiality and compliance. Salary ranges from £24.73 to £27.47 per hour, equivalent to £45K - £50K annually.

Qualifications

• Proven experience as an EA, PA, or senior administrator.
• High level of discretion required.
• Experience managing complex schedules.

Responsibilities

• Manage diaries, travel, and meeting logistics.
• Prepare agendas, minutes, and follow-up actions.
• Collaborate with the CPS team on daily operations.
• Support communications with contractors and external bodies.
• Assist with regulatory submissions and governance processes.

Skills

Communication skills

Organisation skills

Time management

Attention to detail

Proficiency in Microsoft Office

Experience supporting senior leaders

Tools

CRM/data systems

Job description

Executive Assistant
Location: London office (with hybrid working – Tuesday, Wednesday, Thursday in the office, rest from home)
Salary: £24.73 - £27.47 per hour (£45K - £50K equivalent)
Contract: Temp to Perm, Full-time
To start ASAP - Interviews to be held week commencing Monday 10th November

Our client, a well-respected membership body within the built environment sector, is seeking an experienced Executive Assistant to join the team.

About the Role

As Executive Assistant, you’ll be the right hand to the Managing Director, ensuring the smooth running of their office and enabling strategic focus. You’ll also provide flexible support to the wider Competent Person Scheme (CPS) administration team, contributing to the efficient delivery of services to registered contractors.

Key Responsibilities

Executive Support

• Manage complex diaries, travel, and meeting logistics.
• Prepare agendas, minutes, and follow-up actions.
• Handle confidential correspondence and documentation.
• Support board and stakeholder communications and presentations.

Administrative Support

• Collaborate with the CPS team on daily operations.
• Assist with contractor registration and compliance documentation.
• Maintain scheme records, reports, and performance data.
• Coordinate audits, training, and external visits.

Stakeholder Engagement

• Act as a professional point of contact for members and partners.
• Support communications with contractors and external bodies.
• Liaise with suppliers and service providers.

Governance & Compliance

• Assist with regulatory submissions and governance processes.
• Uphold data protection and confidentiality standards.

About You

Essential Skills

• Proven experience as an EA, PA, or senior administrator.
• Excellent communication, organisation, and time management skills.
• High level of discretion and attention to detail.
• Proficiency in Microsoft Office and CRM/data systems.
• Experience supporting senior leaders and managing complex schedules.

Desirable

• Background in a membership, certification, or compliance environment.
• Familiarity with the construction or roofing sector.
• Understanding of governance and data protection processes.

To apply for the Executive Assistant role, please send us your CV.

Due to the volume of applications, we are only able to contact successful applicants. Therefore if you have not heard from us within 10 working days please deem your application as unsuccessful on this occasion.

Membership Bespoke is acting as a recruitment business in relation to this role. Membership Bespoke positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Membership Bespoke is the most experienced membership-focused recruitment firm in the UK, with 10+ years of experience delivering tailored permanent, temporary, interim, and Executive Search recruitment solutions to Trade Associations, Regulatory Bodies, Political Parties, and Professional Bodies.