Executive Assistant

Rothschild & Co; City Of London; On-site; GBP 40,000 - 55,000; Full time

Job summary

A leading global financial services group in the City of London is seeking an Executive Assistant to support the Group CFO/COO. The role involves managing schedules, organizing travel, and maintaining communication channels. Candidates should have prior experience supporting senior executives and advanced skills in Microsoft applications. A proactive and flexible approach is essential to thrive in this environment.

Qualifications

• Prior experience as an Executive Assistant supporting Board or C-suite executives.
• Ability to manage several projects while maintaining high standards.
• Self-motivated, confident, and a team player.

Responsibilities

• Support the Group CFO/COO as a trusted partner.
• Organise complex travel arrangements.
• Manage all communication channels efficiently.

Skills

Advanced knowledge of Outlook

Proactive attitude

Excellent interpersonal skills

Ability to maintain confidentiality

Tools

PowerPoint

Excel

Word

Job description

About Us

Rothschild & Co is a leading global financial services group with seven generations of family control and a history of over 200 years at the centre of the world’s financial markets. Our expertise, intellectual capital and global network enable us to provide a distinct perspective that makes a meaningful difference to our clients, communities and planet. We have 4,600 talented specialists on the ground in over 40 countries around the world, enabling us to deliver a unique global perspective across four market‐leading business divisions – Global Advisory, Wealth Management, Asset Management and Five Arrows. As a family‑controlled business built on relationships, we place a huge emphasis on our people and finding the right colleagues to take our business forward. Rothschild & Co is committed to an inclusive and supportive environment where different perspectives are valued. We are focused on the attraction and recruitment, development and retention and progression of high calibre talent to ensure we and our clients benefit from the value of difference.

Overview of Role

The Executive Assistant will play a pivotal role in supporting the Group CFO/COO, acting as a trusted partner and key liaison both internally and externally. This position requires a proactive, highly organised individual who can anticipate needs, manage competing priorities, and ensure the executive is fully prepared for all commitments. The Executive Assistant is responsible for maintaining the smooth operation of the executive office, facilitating effective communication, and fostering strong relationships across the business.

Responsibilities

• Provide extensive EA support, acting as the ‘gatekeeper’ for the Group CFO/COO and representing the executive both internally and externally.
• Anticipate challenges, proactively resolve issues, and prioritise competing demands.
• Ensure the executive is fully prepared for all meetings and events, providing relevant papers, talking points, and scripts.
• Schedule and coordinate regular 1-2-1 meetings with direct reports and senior management.
• Organise internal and external lunch arrangements.
• Organise complex international and domestic travel, including hotel bookings, airport transfers, and detailed itineraries.
• Prepare accurate travel documentation, including contact details and key addresses.
• Manage all communication channels (phone, email, etc.), responding promptly and appropriately.
• Oversee both direct and central inboxes, flagging urgent requests and tracking action items to completion.
• Draft, review, and proofread correspondence and presentations as required.
• Provide assistance with external roles and personal admin for the Group CFO/COO (e.g., appointments, family travel, reminders).
• Reconcile expenses and claims promptly and accurately.

Experience, Skills and Competencies Required

• Prior experience as an Executive Assistant supporting Board or C‑suite level executives on a 1‑2‑1 basis.
• Advanced knowledge of Outlook, Word, PowerPoint and Excel.
• Excellent interpersonal skills – able to communicate clearly and effectively at all levels within Rothschild & Co globally and externally with clients and prospects.
• Ability to maintain a high level of confidentiality in respect of information, documents and projects being produced and undertaken.
• Ability to manage several projects simultaneously, whilst achieving consistently high standards of accuracy, detail and deadlines.
• Proactive attitude with the ability to act with good judgement and common sense on a day‑to‑day basis regarding assigned and ad‑hoc duties.
• Self‑motivated, confident, resilient, a team player with a good sense of humour.
• Enthusiastic attitude, solutions focused, reliable with a flexible attitude towards working hours.
• Ability to work with limited direction and build up a thorough knowledge of an organisation.

Other

• Build and maintain good working relationships with other EAs / Team Assistants across the business.
• Build and maintain trusted relationships with board members, senior leaders and external stakeholders, acting as a key liaison for the executive office.
• Facilitate cross‑functional collaboration and act as a bridge between the executive office and key stakeholders.
• Adapt to changing priorities and provide flexible support as needed.

Our goal is to have a balanced, inclusive and flexible environment which enables all colleagues to achieve their personal and professional aspirations, and to ensure that Rothschild & Co provides longer‑term opportunities for talent.