Executive Assistant

VWA (Victoria Wall Associates); City Of London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading global investment firm in Mayfair is seeking a highly skilled Executive Assistant to support the Institutional Client Solutions team. The role involves proactive diary management, arranging complex travel, and providing comprehensive administrative support. Candidates should have experience in a deal-driven environment, preferably in private equity, with excellent organisational and communication skills. This is a full-time, permanent position with a competitive salary and opportunities for hybrid working.

Benefits

Competitive salary

Flexibility for hybrid working

Dynamic team environment

Qualifications

• Proven experience in a deal-driven environment, preferably private equity.
• Exceptional written and verbal communication skills.
• Ability to manage multiple priorities efficiently.

Responsibilities

• Manage diary and coordinate meetings across time zones.
• Arrange complex international/domestic travel.
• Act as a discreet point of contact.

Skills

Diary management

Organisational skills

Communication skills

Discretion

Microsoft Office proficiency

Tools

Concur

Coupa

Box

Job description

Overview

Executive Assistant
Financial Services, Institutional Client Solutions team
Permanent
Mayfair
Some flex for working from home (must be available to be fully office-based)
Competitive salary
1-AXSC/HE

The Client: An esteemed global investment firm is seeking a highly skilled Executive Assistant to provide dedicated support to the Institutional Client Solutions team within their Credit team.

Responsibilities

• Proactive diary management and coordination of meetings across multiple time zones.
• Arranging complex international and domestic travel, including flights, accommodation, and ground transport.
• Acting as a professional point of contact, managing calls and correspondence with discretion.
• Organising and facilitating virtual meetings and conference calls via Zoom.
• Preparing and reconciling monthly expenses using Concur.
• Providing flexible support with additional tasks as required.

Qualifications

• Proven experience within a deal-driven environment; private equity is strongly preferred, though other financial services experience will be considered.
• Investor Relations/ICS experience
• Outstanding organisational skills with meticulous attention to detail.
• The ability to manage multiple priorities calmly and efficiently.
• Exceptional written and verbal communication skills, coupled with strong emotional intelligence.
• Absolute discretion, professionalism, and integrity.
• Proficiency in Microsoft Office; knowledge of Concur, Coupa, and/or Box is advantageous.

Benefits

• Competitive salary, commensurate with experience.
• A permanent, full-time opportunity commencing as soon as possible (notice periods up to one month will be accommodated).
• Core working hours of 9:00am-5:30pm, with flexibility when required.
• Some flexibility for hybrid working, though full office presence will be expected as necessary.
• An opportunity to join a dynamic, fast-paced team within a world-renowned financial institution.

Applications are invited from experienced Executive Assistants who meet the above criteria and are motivated to contribute to the continued success of this prestigious firm. If this Executive Assistant role appeals to you, please apply today!