Executive Assistant

City + Capital; City Of London; On-site; GBP 60,000 - 75,000; Full time

Job summary

A leading property finance lender is seeking a proactive and highly organized Executive Assistant to support the Head of Governance. In this vital role, you will manage executive tasks, governance processes, and collaborate with stakeholders to drive business success. Ideal candidates should have experience in governance support, strong communication skills, and proficiency in Microsoft Office. Salary is competitive, ranging from £60k to £75k, with bonus potential based on performance.

Qualifications

• Experienced EA comfortable in a fast-paced environment.
• Proactive in addressing opportunities and problems.
• Highly organized, adept at managing multiple processes.

Responsibilities

• Provide high-level executive support to the Governance Lead.
• Manage complex calendars and governance meetings.
• Support governance processes and prepare board packs.
• Draft and proofread internal and external communications.
• Identify trends and risks in research findings.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft PowerPoint

Calendar Management

Microsoft Excel

Administrative Experience

Google Suite

Job description

City Capital are currently representing a highly respected & fast‑growing property finance lender who have retained our services to appoint a highly organised and forward‑thinking Executive Assistant (EA) who will work in support of the companys Head of Governance.

The Company

Our client is a leading specialist property finance lender who have built a strong reputation for providing fast flexible and tailored property finance solutions to professional property investors & developers.

They have grown at an exponential rate over recent years doubling the size of their headcount consistently year on year and expanding into new exciting markets. As a result the business infrastructure has reached the point where it requires strong governance as our client targets the next phase of growth.

As a result of this they are seeking an experienced EA who will work in support of the Head of Governance and who will play an integral role in governance projects and the ultimate growth of the governance team.

Role Overview

As EA Head of Governance you can expect to undertake the traditional duties associated with an EA role.

This is likely to include (but may not be limited to) functions such as diary management travel arrangements support with clients and partners managing and administrating projects creating presentations managing e mails and communications creating and distributing reports etc.

In addition to the core role duties you can expect to work closely on key governance projects that drive the needs of the business. This role sits at the intersection between compliance risk management board oversight and corporate integrity ensuring you can be influential in your support to aspects such as the governance framework & oversight regulatory compliance and conduct risk management integration board & executive support ethics & culture and reporting and assurance.

This role also sits parallel to the companys wider change and strategic transformation project that will see you engage with a broad range of internal and external stakeholders to drive success.

Responsibilities

• Provide high level executive and administrative support to the Governance Lead
• Manage complex calendars scheduled governance meetings (board and committee)
• Support governance processes including distribution and preparation of board packs
• Liaise with legal compliance risk for alignment on governance and regulatory matters
• Represent senior members of staff preparing minutes agendas and actions
• Draft and proofread internal and external communications reports and governance docs
• Prepare reports from business analysis research in legal to support decision making
• Identify trends risks and opportunities that present in your research findings
• Maintain confidentiality and discretion with sensitive legal and financial information
• Proactively pinpoint process improvements with legal and governance workflows
• Support the broader legal and governance team with operational and admin tasks

Candidate Requirements

• The ideal individual for this role will be an experienced EA who is confident and comfortable when operating in a fast paced and growing environment. You will be proactive in your approach quick to address opportunities and problems as they arise.
• This role would likely suit an experienced EA from a governance or legal background but we can also consider individuals who have experienced governance support in a general PA or EA role.
• You will be highly organised adept at managing multiple processes simultaneously & will be a true project leader in approach able to command and engage internal and external stakeholders to a shared goal and outcome.

Experience as an EA Senior PA or a similar role

• Proven experience supporting senior leaders or executives particularly governance
• Working in financial services or legal services prior is highly desirable but non-essential
• Skilled in all areas of Microsoft particularly Excel for analysis and interpretation
• Ability to manage and monitor multiple deadlines and projects simultaneously
• Strong written and verbal communication skills with attention to tone and audience
• Experience in managing confidential legal financial and strategic information discreetly
• Ability to synthesise complex data into clear reports and executive-level presentations

On Offer

Our client is ideally looking to pay between 60k - 75k as a basic salary for the ideal individual which will be relevant to experience. Higher offers may also be considered for an exceptional track record in the relevant markets.

Salary will be complemented by access to our clients favourable bonus scheme too with the bonus potential allowing you to substantially increase annual earnings based on performance.

Notably as the firm is growing and with the governance team in its early phases and expected to expand this is also a role where opportunities to propel salary and career standing forward within may be prevalent where excellent performance is delivered. This is an excellent time to get on board where your input can have a true impact on fundamental long‑term business success.

Due to the high level of collaboration required in this role it will be based in our clients fantastic Central London offices.

Next Steps

There is a reasonable amount of urgency to fill this position in line with objectives.

Due to the nature of the role & opportunity you do not expect it to be on the market for long!

If this role does sound like one that you are both qualified for and interested in then we look forward to your application as soon as possible.

Once we have reviewed your application we will be in touch with an update.

We look forward to hearing from you.

The City Capital Team

Required Experience :

IC

Key Skills

• Time Management
• Microsoft Office
• Organizational skills
• Microsoft Outlook
• Microsoft Word
• Personal Assistant Experience
• Microsoft Powerpoint
• Calendar Management
• Microsoft Excel
• Administrative Experience
• Microsoft Outlook Calendar
• Google Suite

Employment Type : Full Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 60 - 75