Executive Assistant

Iconic Resourcing; City of Edinburgh; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A leading UK law firm is seeking an experienced Executive Assistant to support their Family Law team. The ideal candidate will provide vital administrative support, manage complex schedules, and liaise with clients. Excellent communication and organisational skills are essential, along with experience in a legal or professional services environment. This full-time position offers hybrid working and excellent benefits.

Benefits

Excellent benefits

Development opportunities

Qualifications

• Experience within Family or Private Client law preferred.
• Able to maintain professionalism in sensitive situations.
• Strong prioritisation and multitasking abilities.

Responsibilities

• Provide administrative and executive support to Family Law specialists.
• Manage complex diaries and appointments.
• Be the first point of contact for client enquiries.

Skills

Proven experience supporting a busy legal team

Excellent communication skills

Highly organised

Competent in Microsoft Office

Tools

Big Hand

Job description

Executive Assistant – Family Law

Edinburgh or Glasgow

Full-time, Hybrid Working

Excellent benefits and development opportunities

Iconic Resourcing are pleased to be supporting a leading UK law firm as they seek to appoint an experienced Executive Assistant to join their dedicated Family Law team.

This position plays a vital role in the smooth running of a practice area that supports clients during significant and often emotional stages of their lives. The successful candidate will be a calm, organised and trusted partner to both fee earners and clients, ensuring the team can focus fully on providing expert legal guidance.

The Role

• Provide day-to-day administrative and executive support to Family Law specialists
• Manage complex diaries, meetings and appointments in a sensitive and organised manner
• Be the first point of contact for new client enquiries, gathering essential details and ensuring a considerate approach
• Proactively manage inboxes, correspondence and confidential documentation
• Coordinate travel, logistics and meeting preparation with care and foresight
• Maintain accurate case management records and ensure timely document production
• Assist with billing, expenses and financial administration
• Draft and proofread documentation with strong attention to detail
• Support lawyers during busy periods and offer additional cover when needed
• Work collaboratively across the wider Personal & Family Law function

You will be someone who anticipates the needs of the team, respects the sensitivity of Family Law matters and takes initiative to improve operational efficiency.

About You

• Proven experience supporting a busy legal or professional services team, ideally within Family or Private Client law
• Able to remain composed and professional when dealing with sensitive situations
• Excellent communication skills and confidence when speaking with clients and third parties
• Highly organised, with strong prioritisation and multitasking abilities
• Competent user of Microsoft Office and eager to further develop system knowledge
• Ideally you will have experience with Big Hand

At Iconic Resourcing, we understand that not all candidates will meet every single desired qualification or skill for the job positions posted on behalf of our clients. However, if you believe that you can add value to the role despite your experience looking a little different from what we've identified, we would be thrilled to learn more about you.

Iconic Resourcing are committed to partnering with clients who share our values of inclusivity and diversity. We work with many businesses that recognise the importance of creating a welcoming and respectful workplace for all employees. As an equal opportunities employer, we treat all applications fairly and equally. We act as both an employment business and an employment agency and are happy to accommodate any reasonable adjustments required.