Executive Assistant

FluidOne; Camberley; On-site; GBP 40,000 - 50,000; Full time

Job summary

A leading technology services provider in Camberley, UK, is looking for an Executive Assistant to support the CEO and senior executive team. The role involves managing schedules, governance processes, and internal communications. Ideal candidates should have strong organization skills, advanced proficiency in Microsoft 365, and a proven track record in similar positions. Join a team committed to excellence and enjoy generous benefits including healthcare and a 5% pension contribution.

Benefits

Generous Holiday entitlement

Day off for your Birthday

Subsidised Healthcare & Cash Plan

5% company pension contribution

3 x Life assurance

Half-price home internet

Cycle to Work scheme

Volunteer day

Breakfast and snacks in the office

EAP helpline, wellbeing support

Qualifications

• Minimum of 3-5 years of experience as an Executive Assistant or in a similar role.
• Experience in supporting senior executives and managing complex schedules.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide high-level administrative support to the CEO and executive team.
• Manage the CEO’s diary and correspondence.
• Coordinate governance meetings and track compliance.
• Support internal communications and stakeholder relationship management.

Skills

Superb organisation and prioritisation skills

Expert calendar/inbox management

Strong written and verbal communication

Governance discipline

Advanced MS365 skills

High integrity and discretion

Education

Degree or relevant certification (e.g., Executive PA, Comms/PR)

Tools

Microsoft 365

Job description

Company Overview

FluidOne is an award-winning technology company providing cyber security, networks, and IT services which a reputation for excellent customer service. FluidOne has a strong company culture with 500 staff and was ranked in the UK top 50 large companies to work for in recent years,.

FluidOne supports the needs of 2,400 customers, including 200 channel resellers, with IT and Cyber Security managed services underpinned by connectivity and communications solutions. A comprehensive managed service provider (MSP), FluidOne has in-house experts that specialise in providing solutions ranging from IT security and disaster recovery, to cloud hosting and Microsoft licence management. As AI becomes a core enabler of innovation, FluidOne’s vision is to lead the way in secure AI adoption, combining innovative Connected Cloud solutions with unmatched expertise and service, empowering businesses to thrive confidently in the AI era. The company consults with its customers to design solutions that complement their in-house IT structures; taking complex hybrid multi-site environments, to make them simple and secure, so end-users can access their business applications wherever they are. The Cyber Security division, CSA Cyber, is one of the UK’s leading cyber security business providing 24/7 365 security operations; as well as incident response, technical, consulting and advisory services.

Role Purpose

Overall, this role is responsible for providing first-class support to the CEO both professionally and personally to ensure they can perform at the highest level. As part of this role, the individual will also be required to administratively support some of the wider senior executive team and Board including the Chairman; with a role to play in strategic initiatives, internal communications, external stakeholders, and human resource led projects. Owning the rhythm of executive work (time, information, decisions), ensuring governance discipline, and amplifying company-wide communications. You’ll coordinate across the company to deliver a seamless, professional experience for colleagues and visitors, and act as a bridge between senior leaders, teams, and key external partners.

Key Responsibilities

1. Board & Governance Support

• Oversee and plan the annual governance calendar for the CEO, working in collaboration with the Executive team and functional heads.
• Coordinate all Board and SLT meetings: agendas, papers, minutes, and follow-ups.
• Ensure governance processes run smoothly, with compliance deadlines and actions tracked and delivered.
• Maintain the Board document hub, ensuring accuracy and accessibility.
• Arrange meeting logistics and support seamless hybrid/remote participation.
• Liaise with Company Secretariat/legal advisors on filings, compliance, and director onboarding.

2. Executive Support

• Pro-actively identify potential risks, issues and opportunities across the CEO’s calendar and meeting agendas to ensure time of the CEO, Board and his Executive team is used as effectively and efficiently as possible.
• Pro-actively manage CEO’s diary, scheduling meetings, conferences, and events, for the CEO in a way that ensures their time is optimised..
• Prepare clear, compelling briefing materials, presentations, and communications.
• Act as a trusted interface for senior internal and external stakeholders, representing the Executive Team with warmth and professionalism.
• Manage travel and logistics mainly for UK commitments.
• Manage CEO’s expenses.
• Support CEO correspondence, speeches, and internal updates; ensure tone-of-voice consistency.

3. Business Communications (Internal)

• Draft and schedule internal comms (CEO updates, all-hands talking points, intranet posts).
• Support the monthly newsletter, Exec roadshows, All Hands, and comms forums that strengthen engagement and transparency.
• Maintain a lightweight editorial calendar; measure reach/feedback and iterate.

4. Stakeholder & Relationship Management

• Build trusted relationships with senior leaders, Board directors, investors, customers, and partners and their assistants.
• Handle confidential information with impeccable discretion; anticipate needs and remove friction.

5. Project & Operational Support

• Standardise executive rhythms (1:1s, offsites, reviews) and maintain action/decision logs.
• Project support to change projects, working closely with senior leadership and HR
• Drive small cross-functional projects (e.g., event logistics, office improvements, comms pilots).
• Prepare high-quality decks and documents using Microsoft 365 (Outlook, Teams, SharePoint, PowerPoint).

Skills, Experience & Attributes

Essential

• Superb organisation and prioritisation skills able to juggle multiple moving parts with ease.
• Expert calendar/inbox management, meeting preparation, and minute-taking.
• Strong written and verbal communication able to draft crisp CEO-level comms and simplify complex topics.
• Governance discipline: agendas, actions, packs, version control, and confidentiality.
• Office operations coordination; vendor liaison and basic budget tracking.
• Advanced MS365 skills (Outlook, Teams, SharePoint, PowerPoint); comfortable with collaborative tooling.
• High integrity and absolute discretion with confidential information.
• Calm under pressure, with great judgement and a natural ability to anticipate what’s needed.

Desirable

• Proven track record as Executive Assistant to a senior leader in a dynamic professional environment.
• Experience supporting internal communications or employer brand initiatives.
• Event management; AV/meeting room tech familiarity.
• Experience working with non-executive directors and Chairpersons.
• Knowledge of UK corporate governance practices.
• Experience in technology, telecoms, or multi-site organisations.
• Degree or relevant certification (e.g., Executive PA, Comms/PR).

Personal Attributes

• Positive, approachable, and collaborative, someone people naturally trust.
• Detail-driven but also able to step back and see the bigger picture.
• Solution-orientated with a “let’s get it done” attitude.
• Adaptable, resilient, and energised by working in a fast-moving environment.
• Proud of delivering high standards every time.

Why Join Us

At FluidOne, you’ll be part of a team that cares about our customers, our people, and doing things the right way. In this role, you’ll be close to the strategic heartbeat of the business, shaping how smoothly and effectively our leadership operates.

Our Benefits

• Generous Holiday entitlement
• Day off for your Birthday
• Subsidised Healthcare & Cash Plan
• 5% company pension contribution
• 3 x Life assurance
• Half-price home internet (conditions apply)
• Cycle to Work scheme
• Volunteer day
• Breakfast and snacks in the office
• EAP helpline, wellbeing support