Executive Assistant

Alcon; Camberley; On-site; GBP 60,000 - 80,000; Full time

Job summary

A global healthcare company in Camberley is looking for an Executive Assistant to support the Sr. Director and the Vision Care UK/Ireland Leadership Team. This role involves managing meetings, handling confidential information, and ensuring operational excellence. Ideal candidates will have a degree in business or related fields, and at least 5 years of experience in executive assistance. The position offers a competitive salary and opportunities for career growth.

Benefits

Competitive salary package

Flexible work environment

Growth and development opportunities

Qualifications

• 5+ years of experience in project management support or executive assistance.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Exceptional organizational and multitasking skills.

Responsibilities

• Manage scheduling and agenda preparation for leadership team meetings.
• Attend meetings, take notes, and follow up on action items.
• Handle confidential business and personnel information with discretion.

Skills

Project management support

Executive assistance

Microsoft Office Suite

Organizational skills

Communication skills

Problem-solving

Education

Bachelor’s degree in business or related field

Job description

At Alcon, we're passionate about enhancing sight and helping people see brilliantly. With more than 25,000 associates, we innovate fearlessly, champion progress, and act swiftly to impact global eye health. We foster an inclusive culture, recognizing your contributions and offering opportunities to grow your career like never before. Together, we make a difference in the lives of our patients and customers. Are you ready to join us?

We are seeking a proactive and highly organized Executive Assistant to provide primary support to the Sr. Director, and secondary support to the Vision Care UK/Ireland Leadership Team as time permits. This role is critical in enabling the Sr. Director to drive strategic initiatives to executional excellence across the whole team. This will happen as this person helps the Sr. Director to have effective driving operational excellence within the leadership team, ensuring meeting cadence is maintained, enabling the team to deliver on strategic priorities. They will also handle technical administrative tasks.

A typical day in this role would include:

Key Responsibilities

Sr. Director and Leadership Team Support

• Manage the regular cadence of leadership team meetings, including scheduling, agenda preparation, and follow-ups.
• Attend leadership meetings, take detailed notes, and capture all action items.
• Track and chase progress on assigned actions, ensuring accountability and timely execution across the leadership team.

Administrative & Operational Excellence

• Schedule and coordinate meetings, manage diaries, arrange travel, and handle communications with internal and external stakeholders.
• Handle confidential business and personnel information with discretion and professionalism.
• Maintain accurate documentation through rigorous quality control, including data entry, filing, and archiving.

Compliance & Continuous Improvement

• Adhere to GxP regulations by strictly following Standard Operating Procedures (SOPs).
• Complete all required training and contribute to organizational compliance and continuous improvement initiatives.

Qualifications

• Bachelor’s degree in business, management, or related field (or equivalent work experience).
• 5+ years of experience in project management support, executive assistance, or a similar role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Exceptional organizational and multitasking skills with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong problem-solving abilities and attention to detail.
• Experience supporting senior executives or C-suite level personnel.

What We Offer

• A competitive salary package with fixed salary, bonus, pension, and health insurance
• A flexible work environment with competent and committed colleagues. We enjoy working together in a good and respectful manner, and we celebrate our common successes.
• See your career like never before with focused growth and development opportunities.

Alcon is an Equal Opportunities Employer and welcomes applications from all qualified candidates.