Executive Assistant

Omni RMS; Belfast; On-site; GBP 30,000 - 40,000; Full time

Job summary

A growing professional services group in Belfast is seeking an experienced Executive Assistant to provide critical support to senior leadership. This role involves managing communications, diary, and travel for the CEO, as well as coordinating meeting logistics and ensuring smooth office operations. The ideal candidate will have proven experience in the financial or professional services industry with strong organisational and communication skills. Attention to detail and proficiency in Microsoft Office are essential. This is an exciting opportunity to support the leadership of a dynamic organisation.

Qualifications

• Proven experience supporting senior leadership within the financial/professional services industry.
• Strong organisational and communication skills.
• Ability to anticipate needs and work independently.
• Proficiency in Microsoft Office and minute-taking.
• Meticulous attention to detail and professionalism.

Responsibilities

• Manage and prioritise communications, diary, and travel for the CEO.
• Coordinate board packs, briefing materials, and meeting logistics.
• Act as a key liaison with internal teams and external stakeholders.
• Ensure smooth office operations.
• Handle sensitive information with the utmost confidentiality.

Skills

Organisational skills

Communication skills

Independence

Proficiency in Microsoft Office

Attention to detail

Job description

Executive Assistant – Belfast

Are you highly organised, proactive, and thrive in a fast‑paced environment? We’re looking for an experienced Executive Assistant to provide critical support to senior leadership and help drive effectiveness across a growing professional services group.

What you’ll do:

• Manage and prioritise communications, diary, and travel for the CEO.
• Coordinate board packs, briefing materials, and meeting logistics.
• Act as a key liaison with internal teams and external stakeholders.
• Ensure smooth office operations
• Handle sensitive information with the utmost confidentiality.

What we’re looking for:

• Proven experience supporting senior leadership within the financial / professional services industry.
• Strong organisational and communication skills.
• Ability to anticipate needs and work independently.
• Proficiency in Microsoft Office and minute-taking.
• Meticulous attention to detail and professionalism.

If you’re ready to take on a pivotal role in a dynamic, growing organisation, we’d love to hear from you.