Executive Administrator (Term Time)

South Hampshire College Group (SHCG); Eastleigh; On-site; GBP 60,000 - 80,000; Full time

Job summary

A dynamic education organization in Eastleigh is seeking passionate Executive Administrators. The role includes managing administrative tasks, supporting the Executive Team, and ensuring effective communication. Candidates should be organized, skilled in IT, and have experience in administration. This position offers generous benefits, including a pension contribution and opportunities for training and development. Ideal candidates will be self-motivated and professional, with a commitment to contributing positively to the college environment.

Benefits

Generous employer pension contribution

Regular training and development

Qualifications

• GCSE in English & Maths or equivalent is necessary.
• Experience in an administrative role is required.
• A Business Administration qualification is desirable.

Responsibilities

• Manage the Executive Administration inbox and tasks.
• Track and monitor feedback, ensuring high standards.
• Maintain and publish content on the Intranet.
• Provide general admin support to the Executive Team.
• Prepare agendas and minute committee meetings.
• Manage Student Disciplinary matters.
• Support external events and group functions.

Skills

Excellent IT skills with competency in Microsoft Packages

Good time management

Highly organised

Ability to work individually and in a team

Experience in an administrative role

Education

Minimum GCSE grade 4/C in English & Maths or equivalent

Business Administration qualification

Job description

Care to Join Us?

We currently have an exciting opportunity for two passionate, dedicated and skilled Executive Administrators. One role to be based at Eastleigh College and one at Southampton College with ability to work across site when required. The information below provides more detail about the role.

Duties:

• Manage the Executive Administration inbox and corresponding admin, including events sent to staff through the diary for group related meetings and events and appropriate actioning of tasks.
• Manage the Feedback inbox and ensure appropriate tracking and monitoring of compliments and complaints, ensuring corresponding admin is completed to a high standard and policies and procedures are followed correctly.
• Maintain the College Intranet sites owned by the Executive Administration team, creating and publishing group news posts to support operational and strategic functions of the group.
• Provide general administration to the Executive Team including but not limited to printing, filing, room bookings, external lettings, meeting set up, etc. Support the team with additional admin items where required.
• Liaise with managers to ensure all information is reflected in the Executive Administration diary and other diaries; Fire and Lockdown Drills, Building works, Events, VIP guests, etc.
• Prepare agendas, Terms of Reference and papers ahead of committee meetings and minute assigned meetings across the group. Distribute the minutes and actions to the committee and track progress against these.
• Own the process for Student Disciplinary matters and corresponding admin, with a high level of customer service and support.
• Network with colleagues across the group to source accurate information and support the development of processes in place.
• Assist with external event prep, set up and tasks, support group events such as open events, enrolment, exams periods etc. Join task group meetings in the lead up to events for information and providing support.

Skills / Experience:

• Excellent IT skills with competency in Microsoft Packages.
• Good time management and the ability to work under pressure and meet deadlines.
• Highly organised and motivated individual.
• Ability to work individually and effectively as part of a wider College team.
• Experience of working in an administrative role and office.

Qualifications:

• Minimum GCSE grade 4/C in English & Maths or equivalent.
• Business Administration qualification is desirable.

Ideal Attributes:

• Ability to be flexible with working locations and work across the college group.
• Self-motivated and ability to manage own time effectively to complete designated tasks.
• Professionalism: timely and punctual, take responsibility, well organised, reliable and trusted, consistent, humility and care of self and others.
• Excellent communication skills.

Benefits:

• Generous employer pension contribution.
• Regular training and development.

About Us:

The South Hampshire College Group (SHCG) is a dynamic, purpose driven Further Education organisation with a commitment to Creating Better Futures for learners, employers and communities within South Hampshire and beyond.

We pride ourselves on living our values – Collaborative, Inclusive and Aspirational. We also understand the difference exceptional employees can make, delivering outstanding results, and we are always seeking talent who can add value and who will be proud to be part of our growing organisation.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. If you are interested, please submit your application as early as possible.