Executive Administrator - Commercial Property

Harrison Drury Solicitors; Lancashire; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Employee bonus scheme and annual pay

Medicash health benefits cash plan and

Employee Assistance Programme (EAP)

Holiday entitlement increases

Paid time off for voluntary work

Free conveyancing for primary home

Free Wills service

Employee referral scheme

Biannual promotion and salary uplift

Regular social events

Job summary

Harrison-Drury is recruiting an Executive Administrator to support our busy Commercial Property Team. The role involves managing departmental administration, handling non-chargeable tasks, and enabling fee earners to focus on client work.

The successful candidate will be highly organised, an excellent communicator, and comfortable in a fast-paced environment with attention to detail. Some travel and early Preston onboarding required.

Qualifications

• Highly organised with excellent planning and attention to detail.
• Strong written and verbal communication skills.

Responsibilities

• Administer files (hard copy and SOS), including opening, closing and archiving.
• Prepare and file documents, scans and correspondence as required.
• Liaise with clients regarding payment of fees and manage billing.
• Ensure regulatory compliance of files and internal processes.
• Provide diary management and coordinate meetings and room bookings.

Skills

Organisation

Communication

Billing processes

SOS familiarity

Tools

SOS

Job description

Harrison-Drury is a market leading Firm of solicitors with offices in Lancashire, Cumbria, and Staffordshire. We’re delighted to be named one of the UK’s Best Companies to work for, for the third-year running, placing at number 40 in the Top 100 Best Mid Sized Companies to work for list. We also ranked 10th in the Best Companies to work for in the Law sector — achievements that reflect our commitment to creating a supportive, people-focused workplace.

We are an employer of choice because we challenge the conventional law‑firm approach and focus our energy on achieving great results for our clients while attracting, developing, and retaining brilliant people.

The Opportunity

Our Commercial Property Team is looking to recruit an experienced Executive Administrator to support our busy and growing department, ideally based in Lancaster/Preston, we are open to location, but the successful candidate will have to be based in Preston for the first two weeks of employment to get up to speed within the department.

The core purpose of this role is to manage departmental administration and handle the majority of non‑chargeable tasks, enabling fee earners to focus on delivering high‑quality client work. Strong IT skills are essential, as the role involves operating a Case Management System.

We’re looking for someone who is highly organised, an excellent communicator, and confident working in a fast‑paced commercial environment with strong attention to detail.

Key Responsibilities

• Effective administration of files (hard copy and SOS), including matter opening, closing, archiving, and data updates.
• Producing files and documentation for fee earners on request.
• Preparing and filing documents, copies, and scans as required.
• Reviewing departmental finances, including report production, liaising with clients regarding payment of fees, and managing the billing process.
• Ensuring file compliance with regulatory standards and internal processes.
• Producing and issuing correspondence on instruction from fee earners.
• Attending meetings and taking minutes when required.
• Handling incoming calls for the team, ensuring accurate and timely message‑taking.
• Diary management for team events, including meetings and 1:1s.
• Coordinating meetings for fee earners, including room bookings, car park arrangements, and preparing materials.
• Training new administrators when required.
• Liaising with other departments on operational matters (IT, equipment, etc.).
• Supporting general office administration, including reception duties, post, scanning, and archiving.

Skills & Experience

• Ability to support and develop team members when required.
• Strong liaison skills with other service line teams.
• Excellent planning and organisation abilities.
• High attention to detail.
• Strong written and verbal communication skills.

Desirable Experience

• Experience using SOS case management.
• Knowledge of commercial property work.

Benefits

At Harrison‑Drury, we believe in rewarding our people and supporting their wellbeing. Benefits include:

• Employee bonus scheme and annual pay review
• Medicash health benefits cash plan and Employee Assistance Programme (EAP)
• Holiday entitlement increases with length of service
• Paid time off for voluntary work (2 days per year)
• Free conveyancing for the purchase/sale of your primary residence
• Free individual or mirror Wills
• Employee referral scheme
• Biannual promotion and salary uplift application process
• Regular social events, including our annual Christmas party and staff recognition awards

Why Join Us?

• Be part of an award‑winning, people‑focused firm.
• Work alongside recognised experts in the field.
• Enjoy a supportive culture that invests in staff development and wellbeing.
• Benefit from flexible working arrangements to suit your lifestyle.
• Make a real impact in a growing team.