Executive Administrator

Oakley Recruitment Ltd; Birmingham; On-site; GBP 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking an Executive Administrator in Birmingham for a 12-month fixed-term contract. The role involves providing administrative support to executives, managing calendars, and handling confidential information. Ideal candidates will have 1-2 years of experience and excellent Microsoft Office skills. This position offers £18.00 per hour with overtime compensation, in a prestigious working environment.

Benefits

Overtime paid at £27.00 p/h after 40 hours

Contemporary working space

Opportunity for permanent position

Qualifications

• Minimum of 1-2 years within a similar role.
• Excellent skills in Microsoft Word, Excel, and Outlook.
• Ability to manage competing time-sensitive priorities.

Responsibilities

• Providing administrative support to executives across multiple cities.
• Managing calendars across multiple time zones.
• Handling highly confidential and sensitive client information.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Time management

Professional communication

Team collaboration

Problem-solving

Job description

Overview

Oakley Recruitment is working in partnership with an expanding organisation based in Birmingham. This is an excellent opportunity to join the team as a Executive Administrator initially on a 12 month fixed term contract with the opportunity of a permanent position

Culture and Environment

Our client’s culture is corporate and professional. The environment is prestige, modern with the most amazing work spaces and breakout areas, it has a luxury hotel feel about the space.

Personality

You will be responsible for providing extensive support to Associate and Junior VP individuals. This role will suit someone who is highly proactive, competent and driven with a ‘can-do’ attitude will thrive in this role. It is a demanding role therefore an individual with experience in dealing with a high-volume workload is essential.

Reward

• 18.00 p/h
• Monday to Friday 40 hours per week between 8am - 6pm
• Overtime paid, £27.00p/h after 40 hours per week
• Immaculate contemporary working space in city centre location
• Opportunity to secure a permanent contract

Job Role

• Providing administrative support to executives across multiple cities in a team-oriented environment
• Flexibility to support varying teams and cover where necessary
• Managing calendars across multiple time zones
• Prioritizing meeting requests, including coordination of complex meetings and phone/video conference calls
• Managing a high volume of incoming phone calls
• Taking detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
• Coordinating domestic and international travel arrangements as required
• Arranging meetings, booking conference rooms, ensuring materials organised
• Performing general administrative duties
• Handling highly confidential and sensitive client information with utmost discretion
• Acting as an integral member of the support team
• Maintaining a high level of awareness of current priorities
• Adhering to Compliance regulations and gaining the relevant approvals

Skills and experience

• Minimum of 1-2 years within a similar role
• Excellent Microsoft Word, Excel and Outlook skills
• Ability to manage competing time-sensitive priorities and tasks
• Demonstrates dependability and high attention to detail
• Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
• Comfortable working with people at all organisational levels, internally and externally
• Team player with a positive attitude
• Can work well under pressure within a changing environment
• Flexible and adaptable to work and support across multiple teams
• Be resourceful and able to use own initiative in solving issues

Please Note: We do not contact or write to unsuccessful candidates. If we have not contacted you within 48 hours of your application, you should presume that your application was unsuccessful. By applying for this vacancy, you are permitting for Oakley Recruitment to contact you and retain your details. In compliance with the regulations (April 2004) in place under the Employment Agencies Act, Oakley Recruitment will require proof of identification. A copy of your passport, birth certificate and NI number will be required, as part of your interview process.