Executive Administrative Assistant, Global investment firm

Pertemps; Birmingham; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading investment firm in Birmingham is seeking an Administrative Assistant to support senior professionals in a dynamic environment. This role includes coordinating schedules, managing travel logistics, and processing expenses. Ideal candidates will have at least 1 year of relevant experience in a professional setting. The position is full-time and offers an hourly rate of £16 - £18, with the potential for a permanent role based on performance.

Qualifications

• Minimum of 1 year of experience in a similar role.
• Experience in a professional, fast-paced environment.

Responsibilities

• Manage scheduling meetings across multiple time zones.
• Coordinate global travel and logistics.
• Prepare detailed itineraries and ensure smooth day-to-day support.
• Process monthly expenses efficiently and accurately.
• Collaborate closely with a team of assistants.

Skills

Organisational skills

Client-facing communication

Time management

Job description

Are you an AdministrativeAssistant seeking an opportunitytosharpen your coordination skills? Are you Executive hungry for more impact, exposure, and growth? Well, this is your opportunity to elevate your assistant career with one of the world’s most respected investment firms, right here in the heart of Birmingham's financial district.

We're looking for an AdministrativeAssistant /Team Assistant /Expense Assistant who’s ready to step into a dynamic, international environment supporting senior professionals with expenses, meeting coordination, international travel and many more. You will play a pivotal part in keeping their day to day running smoothly.

The firm are seeking candidates that have gained a minimumof 1 year of experience asAdministrative Assistant, Team Assistant or Coordinator within professional services, customer service, high-end hospitality or events logistics.

You will be client facing in your communication, highly organised and apeople-oriented assistant that is seeking thenext big step in their career.

Responsibilities

• Managing scheduling meetings across multiple time zones
• Coordinating global travel and logistics, including flights, accommodation, and visa arrangements
• Preparing detailed itineraries and ensuring smooth day-to-day team support
• Processing monthly expenses efficiently and accurately
• Collaborating closely with a team of assistants — covering, sharing knowledge, and keeping momentum
• Building strong working relationships across the firm, both locally and globally

Requirements

• 1+ years’ experience in a Team Assistant, Administrative Assistant, or Coordinator role
• Experience working in a fast-paced, professional environment

12 - 18 month temping assignment, initial offer will be 6-month,with the potential to become permanent based onperformance.

Full-time, 5 days a week in the office

Hourly rate of £16 - £18 inclusive of holiday

If you're looking for a platform to expand your assistant career in a collaborative, fast-paced international environment —apply today and step into your next big opportunity.