Executive Administrative Assistant

JPMorganChase; Greater London; On-site; GBP 42,000 - 65,000; Full time

Job summary

JPMorgan Chase is seeking an Executive Administrative Assistant to provide high‑quality administrative support to senior leaders and their teams in a fast-paced environment. You will manage calendars, coordinate meetings and travel, handle invoices, and help coordinate onboarding and offboarding processes while producing professional communications and maintaining executive documentation.

The role emphasizes collaboration, strong relationships, and the use of AI-enabled productivity tools to

Qualifications

• Experience supporting senior stakeholders in a corporate environment.
• Advanced organizational and prioritization skills.
• Ability to handle confidential information with discretion and professionalism.
• Strong verbal and written communication skills.
• Proficiency with Outlook, Excel, PowerPoint, Word; willingness to adopt new technologies.

Responsibilities

• Manage complex and detailed calendars.
• Coordinate internal and external meetings, including logistics and scheduling.
• Arrange domestic and international travel with detailed itineraries.
• Organize conferences and events, including catering and transport.
• Process invoices and expense claims per firm policies.
• Support onboarding and offboarding activities including equipment and access requests.
• Produce high-quality written communications for stakeholders at all levels.
• Maintain org charts and executive biographies.

Skills

Organizational skills

Executive stakeholder support

MS Office proficiency

Communication skills

Discretion with confidential info

Detail orientation

Adaptability

AI-enabled tools adoption

Education

College degree or equivalent

Tools

Microsoft Office Suite

AI tools familiarity

Job description

Job Description

Join a dynamic team where your organizational expertise and attention to detail will help senior leaders operate effectively and drive business success. This role offers the opportunity to work closely with senior stakeholders, manage diverse priorities, and make a meaningful impact in a fast-paced environment.

Job Description

Join a dynamic team where your organizational expertise and attention to detail will help senior leaders operate effectively and drive business success. This role offers the opportunity to work closely with senior stakeholders, manage diverse priorities, and make a meaningful impact in a fast-paced environment. As an Executive Administrative Assistant in our team, you will provide high-quality administrative support to senior leaders and their teams. You will manage multiple priorities, build strong relationships across the organization, and help ensure the smooth day-to-day running of business activities. Working in a collaborative and fast-paced environment, you will play an important role in enabling effective communication, coordination, and execution.

Job Responsibilities

• Manage complex and detailed calendars.
• Coordinate internal and external meetings, including logistics and scheduling.
• Arrange domestic and international travel and prepare detailed itineraries.
• Organize offsite conferences and events, including catering and transportation.
• Process invoices and expense claims in accordance with firm policies and procedures.
• Support employee onboarding and offboarding activities, including equipment and system access requests.
• Produce high-quality written communications for stakeholders at all levels.
• Maintain organizational charts, executive biographies, and related documentation.
• Prepare, edit, and format spreadsheets, presentations, and other business materials.
• Collaborate with administrative colleagues and support ad hoc projects and initiatives.
• Utilize digital productivity, automation, and AI-enabled tools to improve efficiency, support administrative processes, and enhance the quality and accuracy of deliverables.

Required Qualifications, Capabilities, And Skills

• Experience providing administrative support in a corporate environment and partnering with senior stakeholders.
• Advanced organizational and prioritization skills.
• Ability to handle confidential information with discretion and professionalism.
• Strong interpersonal, verbal, and written communication skills.
• Proficiency in Microsoft Office applications, including Outlook, Excel, PowerPoint, and Word, with the ability and willingness to adopt new technologies, AI-enabled tools, and digital productivity solutions.
• Ability to manage competing priorities and adapt to changing business needs.
• Strong attention to detail and commitment to delivering accurate, high-quality work.
• Ability to build effective working relationships with stakeholders across multiple levels of an organization.
• Excellent problem-solving skills and proactive approach to managing tasks and deadlines.
• Demonstrated curiosity and openness to learning emerging technologies, including artificial intelligence and automation tools, and applying them appropriately to enhance administrative effectiveness.

Preferred Qualifications, Capabilities, And Skills

• Experience coordinating international travel and large-scale meetings or events.
• Experience managing expenses, invoices, or related administrative processes.
• College degree or equivalent qualification.
• Experience working in a global and matrixed organization.
• Experience using AI-enabled productivity tools (e.g., Microsoft Copilot or similar technologies) to support scheduling, communications, document preparation, data analysis, or workflow efficiency.
• Strong digital literacy with an interest in leveraging new applications and technologies to continuously improve ways of working.

ABOUT US

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

About The Team

J.P. Morgan Asset & Wealth Management delivers industry-leading investment management and private banking solutions. Asset Management provides individuals, advisors and institutions with strategies and expertise that span the full spectrum of asset classes through our global network of investment professionals. Wealth Management helps individuals, families and foundations take a more intentional approach to their wealth or finances to better define, focus and realize their goals.

Human Resources plays a critical role in driving the employee experience, shaping the firm's culture and building a diverse and inclusive workforce. We are a strategic partner to the business - working with leaders across the firm to hire, develop and retain the best people and help meet business goals. Together, we foster a work environment in which our people are supported, feel like they belong and are able to make an impact through their work. We develop and deliver a suite of products and services that help make JPMorgan Chase an employer of choice and drive our business forward.