Executive Administrative Assistant

Bay Immigration Law; City Of London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A law firm in London is seeking a highly organized Executive Assistant to support their operations. The role includes managing administrative tasks, scheduling meetings, and ensuring smooth office operations. Candidates should have prior experience in an executive assistant role, excellent communication skills, and the ability to handle confidential information. Proficiency in Microsoft Office and fluency in Russian are preferred. This position can be full-time or part-time.

Qualifications

• Prior executive assistant or administrative experience required.
• Experience in law firm or professional services is highly desirable.
• Ability to handle sensitive information with discretion.

Responsibilities

• Provide administrative support to the Operations Coordinator and management team.
• Manage invoices, expenses, and office payments.
• Oversee day-to-day office operations.

Skills

Organizational skills

Written and verbal communication

Multitasking

Discretion

Initiative

Fluency in Russian

Tools

Microsoft Office

Google Workspace

Job description

Role Description

We are seeking a highly organized, proactive, and reliable Executive Assistant to support the London Operations Coordinator and senior management team in the day-to-day running of our firm. This is a key role that requires exceptional attention to detail, discretion when handling sensitive information, and the ability to take initiative in a fast-paced, professional environment.

For the right candidate, this position can be offered on a full-time or part-time basis.

Key Responsibilities

• Provide direct administrative and operational support to the London Operations Coordinator and managerial team.
• Manage and process invoices, expenses, and general office payments.
• Oversee day-to-day office operations, ensuring smooth logistical coordination.
• Schedule and coordinate meetings, both internal and external, including handling confidential matters with professionalism.
• Anticipate the needs of the operations and management teams, acting as their right-hand person in ensuring smooth execution of all firm initiatives.
• Assist with onboarding and supporting new team members.
• Contribute to ongoing process improvements across office and administrative systems.

Qualifications and Experience

• Prior executive assistant or administrative experience is essential.
• Experience working in a law firm or professional services environment is highly desirable.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Comfortable managing competing priorities and working independently.Proficiency with common office software (Microsoft Office, Google Workspace, etc.).
• Fluency in Russian is a significant advantage.

To apply, please send your CV and a short cover letter outlining your relevant experience and availability to [e-mail].