Executive Administrative Assistant

JPMorganChase; City of Edinburgh; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading financial services provider in Edinburgh seeks an Executive Administrative Assistant to support Portfolio Managers and Analysts. The role includes diary management, travel coordination, and handling inquiries in a dynamic environment. Candidates should have a strong administrative background with excellent organizational and communication skills. This is an opportunity to thrive in a collaborative team that values diversity and excellence.

Qualifications

• Extensive experience as an administrative assistant supporting high-profile stakeholders.
• Ability to remain calm under pressure.
• Proactive approach with flexibility to adapt to changing demands.

Responsibilities

• Manage team members' diaries and act as a gatekeeper.
• Coordinate complex travel arrangements.
• Organize logistics for external visitors and meetings.

Skills

Organizational skills

Interpersonal skills

Communication skills

Problem-solving skills

Proficiency in Microsoft Office and Concur

Job description

Are you ready to make an impact in a global financial powerhouse? At J.P. Morgan Asset & Wealth Management, we offer you the opportunity to work alongside top-tier professionals in the EMEA Private Bank Team. As an Executive Administrative Assistant, you'll play a crucial role in supporting our Portfolio Managers and Analysts. This is your chance to thrive in a dynamic, fast-paced environment and contribute to our success. Join us and be part of a team that values collaboration and excellence.

Responsibilities

• Manage team members' diaries, acting as a gatekeeper and main contact for inquiries.
• Coordinate complex travel arrangements in line with restrictive guidelines.
• Organize logistics for external visitors and company/broker meetings.
• Reconcile and process expenses and invoices efficiently.
• Flag issues and ensure deadlines are met.
• Handle technology requests through in-house systems.
• Support visitors in Edinburgh office.
• Onboard new employees and liaise with facility staff.
• Provide coverage for other team members when needed.
• Stay updated with audit and compliance guidelines globally.

Required Qualifications, Capabilities, and Skills

• Extensive experience as an administrative assistant supporting high-profile stakeholders.
• Strong organizational skills with the ability to multitask and prioritize.
• Excellent interpersonal skills for building relationships.
• Strong written and verbal communication skills.
• Proactive approach with flexibility to adapt to changing demands.
• High levels of confidentiality and discretion.
• Resourceful team player with a proactive approach within the assistant community.
• Ability to remain calm under pressure.
• Proficiency in Microsoft Office and Concur.

Preferred Qualifications, Capabilities, and Skills

• Experience in a financial services environment.
• Familiarity with global business operations.
• Knowledge of audit and compliance processes.
• Experience with onboarding processes.
• Ability to work collaboratively in a team setting.
• Strong problem-solving skills.
• Experience managing complex travel arrangements.

About Us

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

About the Team

J.P. Morgan Asset & Wealth Management delivers industry-leading investment management and private banking solutions. Asset Management provides individuals, advisors and institutions with strategies and expertise that span the full spectrum of asset classes through our global network of investment professionals. Wealth Management helps individuals, families and foundations take a more intentional approach to their wealth or finances to better define, focus and realize their goals.