Exams Officer

City of Portsmouth College; Portsmouth; On-site; GBP 25,000 - 26,000; Full time

Job summary

A local educational institution in Portsmouth seeks an Exams Officer to coordinate and manage all aspects of examinations. This role involves ensuring compliance with regulations, maintaining exam records, and providing support to students. The ideal candidate has strong organisational skills and experience in an administrative role, preferably in education. A commitment to diversity and inclusion is essential. Competitive salary and benefits offered.

Benefits

25 days annual leave

Generous Local Government pension

Access to staff development programmes

Onsite discounts for staff

Free car parking

Qualifications

• Experience in an administrative role, preferably within an educational setting.
• Strong organisational and time management skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and accuracy in record-keeping.
• Ability to work independently and as part of a team.

Responsibilities

• Coordinate and manage the scheduling, organisation, and administration of all exams.
• Liaise with exam boards to ensure compliance with regulations.
• Maintain accurate records of exam entries and results.
• Communicate exam timetables and procedures to students and staff.
• Oversee the secure storage and distribution of exam materials.

Skills

Organisational skills

Time management

Communication

Interpersonal skills

Attention to detail

Job description

Job Title: Exams Officer

Location: Highbury Campus

Salary: £25,035.44 - £25,747.35 Full Time Equivalent per annum

Hours of work: 37 Hours per week, 52 Weeks per year, Full Time, Permanent

About us

At City of Portsmouth College, we aspire to be the employer of choice in the Portsmouth area, with a progressive, supportive, and rewarding workplace culture and one that offers competitive benefits for its staff. By joining us, you will personally be part of the change we are driving and will play a pivotal role in supporting the growth and development of our brilliant students, turning them into future leaders and innovators. Everyone at the College is part of the bigger picture and together, each role makes an impact and in turn a difference to our students learning journey.

We have an unrivalled curriculum of courses on offer for students of all ages and stages covering A-levels, Apprenticeships, Vocational & Technical courses. We also offer Higher Education, Online learning and Community courses that appeal to the needs of the local community.

We aspire to become the employer of choice in the Portsmouth area, promoting a progressive, supportive and rewarding workplace culture. Here at COPC, we offer ongoing support, professional development / training and guidance alongside competitive benefits to all staff. By joining us you can be a part of the journey to shape the next generations educational journey and you will play a pivotal role in supporting the growth and development of our brilliant students, turning them into future leaders and innovators.

What we offer

• Annual Leave: 25 days total and closure for winter shutdown period in line with Hampshire County Council school holidays & statutory bank holidays
• Pension: Generous Local Government pension. Further information can be found at www.hants.gov.uk/hampshire-services/pensions/local-government
• Learning & Development: Programmes by The Community Adult Education Department
• Staff Development: Access to the College staff development programmes and CPD
• Onsite Discounts: City of Portsmouth College Hair Salon & 50% off at the City of Portsmouth College Sports Centre
• Online Discounts: Unidays, Student Beans, and Totum with a City of Portsmouth College email address
• Parking: Free car parking across all campus sites (apart from Arundel)
• Blue Light Card: providing several discounts for clothing, electrical goods, food and days out, even concert tickets!

About the role

The Exams Officer will be responsible for the administration and organisation of all aspects of examinations in the college, ensuring the smooth running of exam processes and compliance with regulations. This role involves coordinating exam schedules, liaising with exam boards, and providing support to students and staff regarding examination matters.

Key Responsibilities

• Coordinate and manage the scheduling, organisation, and administration of all internal and external exams.
• Liaise with exam boards and ensure compliance with their regulations and requirements.
• Maintain accurate records of exam entries, results, and related documentation.
• Communicate exam timetables and procedures to students and staff.
• Oversee the secure storage and distribution of exam materials.
• Provide support and guidance to students regarding exam procedures and regulations.
• Coordinate the recruitment, training and deployment of invigilators.
• Manage the process for students with special examination arrangements.
• Address and resolve any issues or queries related to examinations.

To be successful in this role

• Experience in an administrative role, preferably within an educational setting.
• Strong organisational and time management skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and accuracy in record-keeping.
• Ability to work independently and as part of a team.
• Knowledge of examination procedures and regulations (desirable).

Diversity and Inclusion

Equality, Equity, Diversity, and Inclusion are central to the work of City of Portsmouth College. This underpins the vision of the College to transform lives through providing exceptional education and training.

The College’s commitment to Equality, Equity, Diversity, and Inclusion is reflected in the continued successful promotion of these strands through the curriculum, enrichment activities, and the range of direct and indirect student support services.

Pre-Employment Checks

The City of Portsmouth College is committed to safeguarding and promoting the welfare of children and young people in our college. All successful candidates will be subject to an enhanced Disclosure and Barring Service check and two references.

We reserve the right to close the job advert when we have had successful applications, and it may not run for the full duration of the advert. We do not accept CVs from agencies for these roles.