Examinations Officer & Administration

Ormiston Venture Academy; Bradwell; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Personalised CPD

Ignite Training

Job summary

Ormiston Venture Academy is seeking an Exams Administrator to coordinate public examinations from entry to certificate day. You will be the main contact with awarding bodies, manage timetables, rooms, seating and secure papers, and lead a team of invigilators.

You’ll also support general academy administration with a calm, organised approach. Key duties include planning the exam calendar, arranging rooms, ensuring JCQ compliance, and managing the exams budget with the finance team.

Qualifications

• Strong organisational skills and attention to detail.
• Ability to stay calm under pressure and manage competing deadlines.
• Excellent communication with students, parents, staff and external bodies.
• Experience with managing budgets and confidential information.

Responsibilities

• Plan and publish the exam calendar and timetable.
• Arrange rooms and seating for examinations.
• Ensure papers are secure and JCQ compliance is maintained.
• Manage the exams budget in collaboration with the finance team.
• Prepare revision packs and twilight sessions to support students.

Skills

Organised

Calm under pressure

Strong communication

Budget management

Job description

Exams are a big moment for every student, and this role makes sure everything behind them runs smoothly. You'll be our main contact with the awarding bodies and will look after public examinations from start to finish: entries, timetables, access arrangements, results days and certificates. You'll work closely with the Vice Principal, the senior leadership team, subject leaders and the SENDCo. You'll also lead your own team of invigilators. Alongside exams, you'll support administration across the academy, so no two days are quite the same. It's a role with real responsibility and a direct impact on students' outcomes, and your work will be noticed and valued.

You’ll do more than keep things in order. You’ll plan and publish the exam calendar and arrange rooms and seating. You’ll keep papers secure and make sure we stay fully compliant with JCQ regulations. You’ll also manage the exams budget with our finance team. You’ll help students and parents prepare through revision packs and twilight advice sessions, and you’ll make sure students who need extra support get the right arrangements in place. When a new qualification is being considered, you’ll help research whether it suits our students and what it would cost.

We’re looking for someone organised, calm under pressure and careful with detail, because one missed deadline or wrong entry matters. You’ll need good GCSE English and Maths (grade C/4 or above) and strong communication skills. You should be able to build good working relationships with colleagues, students, parents and outside agencies. Experience in a secondary school or academy, or of working with young people aged 11 to 19, is essential. Knowing the exams system is a big advantage, though we’ll support your development. Most of all, we want someone with high expectations who shares our commitment to helping every student achieve their best. If that sounds like you, we’d love to hear from you.

Ormiston Venture Academy is an outstanding academy (Ofsted March 2025) where the contributions and aspirations of students and staff alike are valued. We have a culture of collaboration and are wholly committed to the development of our team to ensure you have access to the best professional opportunities through our commitment to personalised CPD, participation on programs through our Ignite Training offer and in partnerships beyond Venture.

Our students demonstrate a love of learning and our community is built on a sense of respect and partnership for one another.

Why work for Ormiston Academies Trust?

Our vision is to create a school system where every child thrives, regardless of background. Our people are at the heart of our approach - they are our greatest asset.

We exist to provide the best learning opportunities every day, in every school for every child. It is the people and teams in our Trust who make this a reality and ensure we have the greatest impact. If you join us at Ormiston, whatever your role, you can be sure of a role with purpose and meaning.

Ormiston, where every member of staff enjoys…

• The opportunity to build on the legacy of those who came before - being part of one of the longest standing Trusts, created with the sole purpose of enabling children and young people to thrive
• Working for a Trust nationally recognised for its impact on disadvantaged children - a rewarding, stimulating career where staff are challenged to be the best they can be, for the pupils we are proud to serve
• Being part of a team and community where you belong - receiving bespoke and holistic support from a well-resourced and ambitious network of experts and professionals that work at the heart of communities
• A supportive environment to grow your career - an extensive professional development programme, alongside flexible working arrangements and generous benefits

This is an exciting opportunity at Ormiston Venture Academy and requires you to be enthusiastic and passionate with the drive to help our students to achieve their very best.